Operations Coordinator

The Operations Coordinator plays a key role in supporting daily administrative, HR, IT, and office operations. This position is responsible for coordinating recruiting activities, onboarding new hires, maintaining compliance tracking, managing office supplies, and supporting IT and employee experience initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Recruiting & Talent Coordination

• Manage applicant tracking and candidate workflows in Greenhouse


• Review resumes across all roles and support hiring managers with candidate screening


• Conduct initial phone screenings for open positions


• Serve as the primary liaison for all external recruiting agencies

Onboarding & Employee Experience

• Coordinate onboarding processes for new hires, including preparation of welcome materials (e.g., new hire backpacks)


• Partner with IT to ensure timely setup of laptops and system access


• Track onboarding progress and ensure completion of required new hire training

HR Administration & Compliance

• Track employee PTO and maintain accurate records


• Monitor and ensure completion of administrative compliance tasks, including:




• Open enrollment participation


• Required training completion


• Onboarding documentation

Office & Inventory Management

• Manage and reorder office, kitchen, and cleaning supplies through platforms such as Amazon Business and Instacart


• Maintain inventory levels of food, beverages, and general office supplies


• Coordinate reordering of marketing swag, including apparel and branded materials

IT & Office Support

• Serve as a point of contact for basic hardware and software troubleshooting in coordination with the IT team


• Assist with employee technology needs and escalate issues as necessary

Office Coordination & Events

• Coordinate food orders and logistics for in-office meals, including breakfasts and lunches


• Support internal meetings and office events as needed

Qualifications

• 2+ years of experience in operations, HR coordination, or administrative support


• Experience with applicant tracking systems (Greenhouse preferred)


• Strong organizational skills and attention to detail


• Excellent communication and interpersonal skills


• Ability to manage multiple tasks and prioritize effectively


• Proficiency in Microsoft Office and common workplace tools


• Experience working with vendors and external partners

Preferred Qualifications

• Experience in a construction environment preferred


• Familiarity with HR compliance processes and onboarding workflows


• Basic IT troubleshooting experience

Work Environment

• Office-based role. Must be able to commute to Armonk, NY 5 days a week. 


• Collaborative, fast-paced team environment


• Requires coordination across departments including HR, IT, and leadership

Salary: $40k - $70k, based on experience 

We are committed to equal opportunity in our hiring and promotion practices. All individuals are recruited, hired, assigned, and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, in compliance with all applicable local, state, and federal laws and regulations.