Operations Coordinator

SUMMARY/POSITION OVERVIEW 

The Operations Coordinator provides administrative, project, and media support for the MO Team. This role coordinates schedules, project tracking, financial documentation, and production support to keep ministry projects organized and on schedule. 

Key Responsibilities 

Project Tracking 

• Manage project calendars and coordinate meetings, agendas, notes, and action items to establish clear deadlines and next steps. 
• Maintain project tracking in Asana or other designated software to provide visibility into progress, responsibilities, and potential delays. 
• Compile monthly reports to support informed decisions and effective prioritization. 

Media Support 

• Create Reels and Shorts from existing ministry content under the Multimedia Producer’s direction to support digital outreach and engagement. 
• Assist with preparation from pre-production through post-production to keep media projects organized and on schedule. 
• Maintain equipment inventory to support production readiness and responsible asset management. 

Invoicing and Vendor Agreements 

• Code and submit invoices in accordance with budget standards to support accurate expense tracking and timely payment. 
• Submit vendor agreements for review and approval to support timely authorization of contracted work. 

Administrative Coordination 

• Organize files in Media Storage, OneDrive, SharePoint, and other designated systems to provide reliable access to current materials. 
• Coordinate administrative tasks and follow-up to keep assigned actions moving toward completion. 

 Qualifications 

• A personal relationship with Jesus Christ and agreement with the ministry’s statement of faith and mission, reflected in daily conduct and service. 
• Bachelor’s degree preferred; or three or more years of relevant work experience supplemented by related coursework or professional training. 
• Three or more years of coordinator or operations support experience to manage assigned responsibilities with consistent follow-through. 
• Preferred experience handling invoices and financial documents to maintain accurate records and minimize processing errors. 
• Strong organizational skills and attention to detail to manage competing priorities and meet deadlines. 
• Proficiency with Microsoft 365, including Outlook, Excel, OneDrive, and SharePoint, to maintain schedules, reports, and shared records. 
• Experience with Asana or other project management tools preferred to support accurate tracking and team coordination. 
• Short-form video editing experience using Premiere, Opus, CapCut, or similar software preferred to produce content suited to social platforms. 
• Clear written communication and dependable follow-through. 
• Discretion with confidential information to protect sensitive records and maintain trust. 
• Nonprofit or ministry experience preferred to support mission-focused work and responsible stewardship. 

PHYSICAL DEMANDS & WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.  
• The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus and work closely with data and numbers. 
• Typical office environment.