Operations Coordinator (Cleveland)

Job Title: Operations Coordinator

Location: Holy Name Elementary

Salary Range: $27,500-$41,000

Schedule: Full-time, year-round position

Reports to: Director of School Operations (DSO)

Job Summary:

The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts. They serve as a point of contact for resolving logistical challenges and ensuring operational excellence.

The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.

Responsibilities Include:

Enrollment

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  Contact prospective families from enrollment-in-progress list

  
  


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  Support school leadership team in canvassing efforts 

  
  


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  Assist DSO in managing and updating FinalSite enrollment system

  
  


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  Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc)

  
  


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  Coordinate parent ambassadors for enrollment events

  
  


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  Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year

  
  

Financial Compliance

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  Collects monthly receipts and completes monthly coding

  
  


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  Deposit funds to the bank monthly 

  
  


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  May support with accounts payable, receivable, and payroll oversight

  
  

Leadership Support

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  Manage school-wide schedules, including event coordination and calendar maintenance

  
  


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  Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings

  
  


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  Collaborate with the DSO to maintain accurate student enrollment and attendance data

  
  


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  Serve as a liaison between school staff and the DSO for operational updates and tasks

  
  


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  Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy

  
  


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  Roster students into NWEA three times a year per network testing schedule

  
  


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  Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services

  
  

Facilities

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  Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems 

  
  


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  Support compliance with safety protocols and regulatory requirements, including preparing reports and records

  
  


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  Become fluent in school emergency plan

  
  


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  Supports with transit and placement in School curriculum room, after DSO confirms order

  
  

Skills and Qualifications 

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  2-4 years of operational experience

  
  


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  Bachelor’s degree preferred

  
  


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  Passionate commitment to the mission of Partnership Schools.

  
  


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  Excellent organizational and time management skills.

  
  


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  Strong analytical and problem-solving skills.

  
  


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  Customer service experience.

  
  


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  Ability to learn quickly and respond to feedback.

  
  


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  Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines.

  
  


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  Spanish proficiency preferred.

  
  


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  Experience in Microsoft Excel and PowerPoint.

  
  

Compensation & Benefits 

Benefits for full-time employees include health coverage, paid vacation and personal days, paid school holidays, and a retirement plan with employer contribution. All employees are required to pass background checks. 

If you are ready to bring operational excellence to a mission-driven school and make a difference in students' lives, we encourage you to apply!