Operations Coordinator, Williams College of Business

Current Xavier University employees must apply to the internal career site by logging into Workday

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The Williams College of Business at Xavier University is seeking a collaborative and detail-oriented Operations Coordinator to play a vital role in supporting the college’s mission and daily success.  This position provides comprehensive fiscal, operational, and administrative support for the Williams College of Business (WCB). The role ensures efficient budget management, financial compliance, and centralized operational processes across all academic departments, centers, and programs. The Coordinator manages purchasing and reimbursements, oversees contracts and risk documentation, administers faculty and student travel logistics, and supports key academic systems. Acting as a central resource for policies and operations, the Coordinator partners with college leadership, faculty, staff, and university offices to advance the mission and operational excellence of the college

JOB RESPONSIBILITIES:

• Supports college leadership with budget management, tracking, reporting, and analysis for  WCB finances and activities.
• Oversee procurement activities, including purchase orders, contracts, vendor setup, and renewals for food, software, memberships, swag, and subscriptions.
• Oversee budgeting, contracts, P-Card use, and reconciliation for student and faculty group travel programs
• Provide project management assistance for cross-college initiatives and continuous improvement of administrative systems.

JOB REQUIREMENTS:

• High School Diploma or equivalent.  Bachelor’s Degree preferred.
• Ability to adapt to a changing environment and handle multiple priorities.
• Excellent writing and analytical skills.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.

To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website. 

Review of applications will start on June 8, 2026 and will be accepted until the position closes at the University’s discretion.

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

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Benefits - applies only to full-time positions: 

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family.  Eligibility varies by position and employment class: 

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.

• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

• Generous paid time off work options including vacation, sick leave and holidays.

• Tuition remission for employees and their eligible dependents.