Operations Dispatcher

The Operations Dispatcher is responsible for the safe, efficient, and profitable coordination of daily operations and transportation. This role oversees the scheduling and management of company-owned and independent trucks, tractors, and trailers, ensuring optimal fleet utilization. The ideal candidate will have strong organizational skills, the ability to track and manage a large fleet, and a solid understanding of DOT rules and regulations, payroll procedures, and equipment inventory.

Essential Job Functions:

·       Schedule and assign trucks and drivers to ensure efficient operations.

·       Maintain and organize all necessary paperwork related to trucks, including permits, registrations, and compliance documents.

·       Apply for, file, and renew required permits.

·       Communicate key operational details such as pricing, locations, and schedules to relevant parties.

·       Organize trucking timesheets and tickets for payroll and billing accuracy.

·       Review GPS data to match with driver time logs and round logs.

·       Handle DOT paperwork and facilitate DOT visits as required.

·       Prepare and distribute the daily truck schedule.

·       Maintain truck binders and assignments.

·       Manage DMV-related tasks, including vehicle registration and compliance for new trucks and trailers.

·       Ensure adherence to NY State labor laws.

·       Assist in tracking and coordinating equipment moves.

·       Communicate with outside vendors as needed to manage workload.

·       Handle driver applications, record filing, and phone inquiries.

Experience/Education: Minimum of 5 years of field or office experience in trucking operations.

Required Skills:

·       Strong organizational, planning, and leadership skills.

·       Ability to multitask in a fast-paced environment.

·       Proficiency in Microsoft Excel and Word; familiarity with equipment software preferred.

·       Effective verbal and written communication skills.

·       Strong problem-solving abilities.

·       Ability to work collaboratively with teams and provide leadership when needed.

·       Must be available for phone calls after hours as needed to support operational requirements.

Benefits:

• Competitive Wages


• Health & Dental with generous employer contribution


• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.) 


• Paid Holidays


• Generous PTO


• ......and more! 

Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.