Operations Management Assistant

SUMMARY

The Operations Management Assistant provides clerical and administrative support to the Operations Department by managing schedules, recording operational data, and coordinating with other departments to ensure operations efficiency. Works independently and reports directly to the Director of Operations.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function

• Must display proficiency in Word and Excel.
• Maintain data entry with accuracy.
• Exhibits excellent phone skills dealing with the public, public officials, and fellow employees.
• Must be multi-task oriented and able to prioritize 
• Display a willingness to attend to unexpected job duties as they arise.
• Flexibility to work alternate schedules as needed.

EDUCATION and/or EXPERIENCE

Level 5: Associate's Degree or equivalent from a two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Level 3: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS

Level 2: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Level 3: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

CERTIFICATES, LICENSES, REGISTRATIONS

IAAP or ASAP certification preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with, disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk and stoop, kneel, crouch or crawl.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/ or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.