Operations Manager | High Capacity Leaders

About High Capacity Leaders

High Capacity Leaders’ Inner Circle is a membership community for business owners and executives who want to strengthen their leadership, grow their businesses, and build meaningful relationships. Through in-person masterminds, virtual learning, mentorship from leaders including John Maxwell, and an ongoing peer community, HCL helps members build capacity and pursue sustainable personal and professional growth.

About the role

We’re looking for an organized, hands-on Operations Manager who can turn priorities into clear action plans and keep High Capacity Leaders’ day-to-day operations running smoothly.

The Operations Manager will work closely with leadership to coordinate the team, improve processes, manage timelines, and ensure members receive an exceptional experience. Our ideal candidate brings people leadership and operational experience, preferably within an established corporate environment or a larger organization, along with the flexibility to work hands-on in a growing business.

Key responsibilities

• Turn leadership’s priorities into project plans, assignments, timelines, and measurable operational goals.


• Coordinate day-to-day team workflows, clarify responsibilities, follow up on deliverables, and support team development.


• Oversee the member experience, including onboarding, communication, engagement, renewals, and service standards.


• Coordinate with membership, marketing, sales, and event teams to keep HCL programs and member commitments on schedule.


• Build processes and systems that support growth while maintaining a personal, responsive member experience.


• Track operational expenses against approved budgets, coordinate vendors and resources, and flag budget needs to leadership and finance.


• Maintain operational reports on membership activity, retention, satisfaction, project progress, and expenses, highlighting issues and opportunities for leadership.


• Develop strong relationships with mentors, partners, vendors, and executive-level members.


• Identify operational challenges and lead improvements that strengthen execution and team effectiveness.

What we’re looking for

• Approximately 3–5 years of experience in business operations, project management, or a related role, including experience leading a team or coordinating cross-functional work.


• Demonstrated success managing projects, tracking budgets, improving processes, and keeping teams on schedule.


• Strong communication skills and confidence working with business owners and senior executives.


• A leadership style grounded in accountability, sound judgment, service, and developing others.


• Comfort managing daily details, prioritizing competing needs, and escalating decisions when appropriate.


• Discretion when handling confidential business and member information.

Preferred experience

• Leadership within a larger company or established corporate environment.


• Experience improving workflows and supporting growth within a business, department, or service organization.


• Exposure to executive communities, membership businesses, leadership development, professional services, or premium client experiences.