Operations Office and Safety - Administrative Assistant

Description

Job Description:

Overview: As an Administrative Assistant at Palmer Bus Service, you will be responsible for supporting the daily administrative and operational functions within the office. You’ll play a crucial role in ensuring smooth communication, coordination, and efficient workflow across various departments. 

Responsibilities:

1. Administrative Support: Provide general administrative support such as managing phone calls, emails, scheduling appointments, and handling correspondence. 
2. Logistics Coordination: Assist in coordinating transportation logistics, including scheduling deliveries, managing driver schedules, and ensuring timely dispatch of vehicles. 
3. Office Operations: Oversee office supplies, equipment maintenance, and facility management to ensure a conducive work environment. 
4. Documentation and Records Management: Maintain accurate records and databases related to transportation operations, invoices, client information, and other relevant documentation. 
5. Communication Liaison: Act as a point of contact between different departments, clients, and external stakeholders, facilitating effective communication and information flow.  
6. Compliance and Regulations: Ensure adherence to company policies, industry regulations, and safety standards related to transportation operations.

Additional Duties:

1. Expense Tracking and Budget Management:  Assist with expense tracking and budget management.
2. Event Planning and Coordination:  Assist staff with event planning and logistics.
3. Research: Conducting industry-specific research and providing reports/information.

Conditions of Employment:

• Satisfactory completion of pre-employment assessment, background examination, and drug testing.
• Must meet expectations of the work functions and knowledge, skills, and abilities for the position.
• Must comply with organizational and departmental policies.

Requirements

Requirements: 

• Proven experience (1-2 years minimum) as an office coordinator, administrative assistant, or similar role, preferably within the transportation or logistics sector.
  • References from previous employers will be requested and contacted to verify experience. 
• Proficiency in office software and tools (Microsoft Office Suite, G Suite, etc.). 
• Excellent organizational and multitasking abilities with strong attention to detail. 
• Effective communication skills, both written and verbal. 
• Ability to work collaboratively within a team.
• Ability to work independently when necessary.
• Self driven and desires to take ownership of duties and responsibilities to see them through to completion.
• Familiarity with transportation logistics and operations is a plus. 

Benefits: 

• Competitive salary and PTO
• Insurance: Health, Vision, Dental, and Life
• HSA
• Telemedicine
• STD/LTD 
• 401k plan with employer contribution match
• Opportunities for growth and professional development