Operations Support North America Communications

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where 'Health for all Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Operations Support North America Communications 

YOUR TASKS AND RESPONSIBILITIES

The primary responsibilities of this role, Operations Support North America Communications are to: 

Under limited supervision and acting on own initiative, performs various administrative and project duties for Executive-level leaders. Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs. This role supports the North America Communications organization, with a focus on VP Integrated Strategic Comms and VP Crop Science Communications in administrative tasks including travel, expense reporting, and calendar management.

• Supports the coordination and execution of communications activities as directed, including site-based or local St. Louis area events, e.g., team meetings, off-site conferences and events;
• Manages corporate and division email mailboxes and distributions, including monitoring mailboxes, distributing emails through distribution tool, distribution list coordination;
• Works closely with NA Operations Coordinator and other leaders to coordinate and track the overall financial support needs of the team including budgets, billing and invoicing;
• Creates purchase orders, support the administrative on- and off[1]boarding process, maintain and update access to NA Communications Teams channels, distribution and security lists (PRIMA), and support the broader NA Communications team with administrative tasks on an exception basis;
• Assembles and analyzes information; prepares reports, manuals, agendas, correspondence;
• Establishes and maintains departmental databases (Teams/distribution lists) and develops materials of importance to department;
• Assists in meeting planning and preparation work needed, such as drafting agendas and broader communications, coordinating travel, etc;Coordinates details of departmental meetings and/or on- and off[1]site conferences and events;
• Maintains best practices for Comms department;
• Actively engages with the administration and operations community to leverage best practices and enable efficiencies in the team;
• Manages business travel arrangements;
• Screens/redirect calls, takes messages, handles mail;
• Coordinates activities across departments and follows up to ensure Key Tasks: that requests are carried out;
• Processes statements-of-work, Pos and payment of invoices;
• Experience in tracking budgets for department, working in SAP;
• Performing additional duties as required.

WHO YOU ARE

Bayer seeks an incumbent who possesses the following:

Required Qualifications:

• Experienced in SAP - Ariba, Concur; Fieldglass;
• Highly proficient in Microsoft Excel, Powerpoint, Word, Sharepoint, Teams;
• Willingness to learn new tools, including email distribution tool;
• Strong interpersonal skills;
• Ability to travel as needed (less than 5% of working days);
• Ability to manage multiple competing priorities in a fast-paced environment, working flexibly and shows grace;
• Ability to maintain complete confidentiality on initiatives;
• Highly organized and efficient;
• Self-directed, takes initiative and follows through. Reliable;
• Able to work with employees at all levels of the organization;
• Maintains a can-do attitude and acts like an owner;
• Ability to anticipate projects, conflicts and solve those

Preferred Qualifications:

• Post High school education and/or 10+ years of relevant experience as a strong executive and/or operations support.

This posting will be available for application until at least 6/30/2025.