OPS Administrative Assistant I

A State of Florida job application is required for this position.  Please upload this completed form when you apply. (click on the link for the application)

**THIS POSTING WILL CLOSE AT 5:00 PM on April 22, 2025. **

Distinguishing Characteristics of Work

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to case management related duties in dependency cases for the Fifth Judicial Circuit.  The Administrative Assistant is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications, FLDCCMS, FDCIS and a personal computer.  The Administrative Assistant will be responsible for meeting with potential applicants to fill out paperwork following their intake with the Early Childhood and Family Treatment Court Coordinator as well as assisting with drug screening participants as needed. The Administrative Assistant may also be responsible for establishing and maintaining a comprehensive office filing system, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations.  A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, and the general public. The administrative assistant works independently and must exercise discretion in dealing with confidential and sensitive information.  Work is performed under general supervision of Court Administration.

Education and Training Guidelines

Graduation from a standard high school and four years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred.  A bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience.

Knowledge, Skills, and Abilities

Knowledge of and ability to use a computer with applications such as Microsoft Word.  
Knowledge of the rules of English grammar, spelling, and punctuation.  
Ability to communicate clearly.  
Ability to act patiently with the general public.  
Ability to maintain confidentiality concerning sensitive information.  
Ability to work under pressure and meet deadlines.  
Ability to plan and establish priorities for work assignments. 
Ability to work with people of diverse educational, professional, and socioeconomic backgrounds. 

Applicants must be able to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m. Some travel within the Fifth Circuit may be required.

Preferred
Knowledge of issues related to child abuse and neglect.
Knowledge of infant and toddler social–emotional development and impact of abuse and neglect. Knowledge of juvenile and family court functions.

THIS POSITION IS SUBJECT TO BUDGET RENEWAL EACH FISCAL YEAR.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 1-800-955-8771