OPS - Project Manager I

The Project Manager I is responsible for the overall management of a project, grant, or contract. The Project Manager I is responsible for assembling the project team, assigning responsibilities, and managing schedules and resources to ensure timely completion of assigned projects. The position ensures that the institution meets the requirements of the project(s) including all operational requisites, reporting obligations, and related deliverables. 

The Project Manager I is primarily responsible for the planning, organizing, and managing of resources to bring about the successful completion of specific project goals and objectives. Typically, this position must adhere to definite timelines, reporting requirements, and meet deadlines for specific deliverables. This position may act as a principal project consultant to other agencies or subcontractors and may write reports for senior management and/or funding agencies. The position works with funding agencies and service providers to design the research, define project scope, and disseminate results. While the Project Manager I may or may not be the direct supervisor of the staff assigned to a project, the Project Manager I is responsible for the effective management and direction of those staff when their time is allocated to a project under the Project Manager’s supervision. Work at this level meets the FLSA criteria for a professional exemption since the primary duties are work that requires advanced knowledge which is predominantly intellectual in character and requires the consistent exercise of discretion and judgment. They differ from non-exempt staff by interpreting project documents in order to develop project procedures, oversee and update management on the status of project resources, establish quality control standards, composing and directing project related policies and operations, and acting as primary/lead liaison with regulatory agencies and project stakeholders.

This position is Time-Limited. Grant-Funded.

• Reviews and develops project plan which defines resources, timelines, stakeholders, and deliverables.
• Develops the project schedule and plan to ensure timely completion of the project.
• Obtains management and client agreement with the project plan and timeline, and advice of any obstacles or resource needs that may affect completion of the project as planned.
• Assembles the project team of engineers, technicians, designers, and other relevant staff to ensure satisfactory delivery of assigned projects. Identify staff competencies, and assign resources to project tasks appropriate to each individual’s knowledge, skill, and abilities.
• Defines and disseminates methods for communication of project status.
• Communicates project goals, monitors project progress, and adjusts resources as necessary to keep the project on track. Track progress toward milestones, budgetary guidelines, or other performance indicators, and prepare reports for senior management.
• Applies project management tools and tracking systems to manage all aspects of project progress.
• Develops operational policies, resource documents, and training documents- including the documentation of best standards and practices.
• Analyzes client needs, determines and evaluates potential solutions, develops project specifications and requirements, and defines operations/tools/trainings to meet the requirements.
• Design integrated solutions which may include tools, trainings, reports, as well as requirements for project queries, applications, databases, data capture forms, online web pages, and related systems.
• Structures, implements, and maintains defined operational standards.
• Establishes policies, standards and procedures to ensure useful and readily accessible project status
• May oversee or supervise temporary staff, Administrative Staff, or Research Support Specialists.
• Performs other duties as assigned.
 

• This position requires a Bachelor’s degree in a related field and 2 years of project management or coordination experience; Some positions may require project management certification.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310