OPS SENIOR CLERK - 1

Requisition No: 820976

Agency: Agriculture and Consumer Services

Working Title: OPS SENIOR CLERK - 42902313 1

Pay Plan: Temp

Position Number: 42902313

Salary: $21.85 hourly

Posting Closing Date: 04/16/2024

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OPS SENIOR CLERK

(OPS EVENT COORDINATOR)

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

FOOD, NUTRITION AND WELLNESS

***OPEN COMPETITIVE OPPORTUNITY ***

CONTACT:

Jeremy Eason (850) 617-7437

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and one (1) year of secretarial or clerical work experience.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.

Please Note: There will be a numerically based work sample administered with an established minimum required passing score to all eligible candidates as part of the hiring process for this position.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Must be able to travel approximately 10% of scheduled hours.

Monthly travel will vary based on activities scheduled (reviews, technical assistance, workshops, conferences).

Must be willing to obtain additional training appropriate to job functions.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment

Actual hours of work shift will be established by supervisor and based on providing departmental coverage for established business hours.

Some overnight, weekend and evening travel may be required for attendance/presentations at conferences and meetings/trainings.

Moderate overnight travel for periods of time possible for school visits and onsite system assistance.

JOB DUTIES:

This position will support the Bureau of Education and Outreach. The candidate will be responsible for the following duties: Assisting with the planning, organization, management and facilitation of events that promote division programs.
Aiding the pre-event logistics and on-site event management, including site selection, room set-up, audio-visual and technology needs, attendee arrival and flow process, room block management, ground transportation, and related activities. Managing the logistics of event set up, break-down, and follow-up.
Reviewing vendor invoices to ensure accurate billing and reconciles invoices to the event budget. Processing event associated invoices and purchasing card charges in accordance with the prompt payment requirements.
Coordinating and arranging event planning meetings.
Researching and maintaining a working knowledge of current industry trends including changes, cost drivers, market conditions and economic indicators to inform event planning strategies and timelines.
Representing the division and department at various conferences, meetings and events held at state and national levels. Building and cultivating relationships with vendors, venues, convention and visitors' bureaus, and other event professionals.
Maintaining a database of all division meetings, conferences and events that promote division programs. Maintaining a database of potential venues for events for use in solicitation efforts.
Attending and participating in Outreach meetings.
And other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of industry principles and practices of meeting and event planning
Knowledge of the principles and techniques of effective communications
Knowledge of program planning and evaluation techniques
Knowledge of Event Management Software, such as Whova, Cvent
Skill in project management, scheduling and estimating
Skill in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
Ability to conceptualize, develop, produce and evaluate events
Ability to plan, organize and coordinate work assignments
Ability to develop, negotiate and oversee contracts
Ability to conduct research and analyze data
Ability to establish and maintain effective working relationships with others
Ability to work effectively without day-to-day direct supervision
Ability to establish and maintain productive business relationships
Ability to communicate effectively both orally and in writing with internal and external customers
Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail
Ability to manage multiple projects independently
The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck. Participation in state group insurance (must meet eligibility requirements*);
Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com;
State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visitSocial Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);
Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to:

https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.