Othello Office Manager

With minimal guidance from Program leadership, the incumbent will lead and manage the administrative day to day operations of the Othello Honey Bee Research Facility. This role is tasked with scheduling space used for events, meetings, and workshops. The Front Desk Assistant will represent the

WSU

Bee Program’s goals through communication with stakeholders, project support, and event staffing. The role will work to increase the success of the program at the local, regional, and national levels; working alongside various colleagues, the role supports the mission of the program. This position manages the day-to-day administrative operations, responding to emails and phone calls. Incumbent supports scheduling for events, meetings, and workshops at the Othello Facility, and tracks and manages program income from Othello Assist with the dissemination of communications materials for scientific and public audiences. Reserves hotel blocks and provide travel guidance for incoming event guests. Procures on-site needs to support events, including printed materials, refreshments etc. Reserves and coordinates with local catering and service companies for delivery of food, tables, chairs, linens. Coordinates with Othello Farm Manager to support farm staff based on facility needs. Assists with fiscal management of the program. Tracks purchases made based on facility needs and operations requirements and assists Entomology Budget/Finance manager with forecasting program income from room rentals and honey sales. Maintains records of donations made to program and develops donation incentives and tiers to acknowledge high dollar donors to the program.

Required Qualifications:
High school graduation or equivalent

AND

two years of experience in the program specialty OR equivalent

education/experience.
Strong computer skills including demonstrated proficiency with Microsoft 365 software, Google Workspace, Internet, and email.
Experience in developing, maintaining, and/or using computerized record systems and information management.

Preferred Qualifications:
Strong written, verbal, and interpersonal communication skills.
Professional working experience in a higher education environment.
Demonstrated ability to work independently and as part of a team.
$3,477.00 - $4,632.00 | Range 40 | Steps A - M
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: https:/

/hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf

.
Applicants must submit their completed application by

June 24, 2024 at 11:59 p.m.
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:
External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Required Documents:
Applicants must upload the following required documents to their online application.
Resume/CV
WASHINGTON STATE UNIVERSITY IS AN EQUAL

OPPORTUNITY/AFFIRMATIVE

ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .
About Us

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities . See here

for additional information about WSU's statewide locations.

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