OUTREACH COORDINATOR

Position Summary

Key Responsibilities

• Plan, organize, and coordinate all outreach events, presentations, and community

• Maintain the outreach calendar, event registration, and scheduling of activities.
• Coordinate event staffing in collaboration with the Program Manager.
• Serve as the lead point of contact during events to ensure smooth operations, participant engagement, and staff performance.
• Ensure staff demonstrate professional and welcoming engagement practices with attendees.

• Create and oversee internal communication channels for outreach events to ensure clear delegation of responsibilities.
• Assign staff roles related to transportation of supplies, event set up, participant

• Ensure the transportation, packing, and return of supplies, equipment, materials, and outreach supply inventory.

• Responsible for documenting each outreach event in the EHR, ensuring accurate reporting and correct classification of the event in accordance with program requirements.
• Complete and track event registrations, confirmations, and follow-up communication.
• Maintain organized records of outreach contacts, partner relationships, and event attendance.

• Establish and maintain strong relationships with community partners, stakeholders, and local government agencies.
• Represent THLP at meetings, community groups, and collaborative events.
• Identify new outreach opportunities, partnerships, and high-impact engagement strategies.
• Strengthen THLP’s presence in the community through consistent, positive, and professional outreach.
• Staff Support and Motivation
• Motivate staff to be outgoing, confident, and highly engaged during outreach events.
• Model effective community engagement techniques for staff to follow.
• Support staff in developing comfort and skill when interacting with participants and attendees.
• Provide guidance and coaching to strengthen outreach quality and engagement

• Social Media and Marketing Support
• Support basic marketing and outreach promotion activities as assigned.
• Utilize social media knowledge to assist with event promotion, announcements, and public engagement when requested.
• Collaborate with leadership to identify effective ways to share THLP’s services, events, and success stories.

• Track outreach participation, events held, community contacts, and outcomes.
• Support the Program Manager with outreach-related reports and updates.

• Attend all outreach events, including evenings and weekends as needed.
• Participate in team meetings, trainings, and supervision.
• Support the coordination of resources, logistical needs, and ongoing outreach