Outside Services Purchasing Specialist

We are looking for a motivated purchasing specialist to manage our company's procurement activities. The purchasing specialist's responsibilities include sourcing new suppliers, ensuring that the purchased products and materials meet specific technical specifications, negotiating purchase terms, and evaluating supplier performance. The purchasing specialist will also be responsible for ensuring timely deliveries and resolving any supply issues or discrepancies.

To be successful as a purchasing specialist, you should be able to develop efficient procurement solutions and support senior management with the development and implementation of sourcing strategies. Ultimately, an outstanding purchasing specialist should have excellent communication and negotiation skills, be an analytical thinker, and demonstrate a good working knowledge of purchasing strategies.

Responsibilities:

Researching and comparing suppliers, goods, and services.

Liaising with internal project teams and maintaining strong supplier relations

Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.

Requesting quotes and negotiating purchase terms and conditions.

Preparing and processing purchase orders.

Coordinate with Production on requested delivery and notify of any delays.

Scheduling and verifying purchase deliveries and pickups.

Maintaining records of all transactions, purchase orders, receipts, and certifications.

Resolving receiving and invoicing discrepancies.

Notifying Vendor of any non-conformance and ensure parts are repaired, replaced or credit issued.

Monitoring supplier performance and resolving issues and concerns.

Inspecting and evaluating the quality of purchased items and resolving shortcomings.

Analyzing industry and demand trends and supporting senior management with the development and implementation of sourcing strategies.

Preparing reports, monitoring open orders, and adjusting based on priorities.

Complying with company policies, procedures, and regulatory standards.

Building and maintaining positive, long-term supplier relations.

2+ years of experience as a purchasing specialist or in a similar role.

Bachelor's degree in business administration, supply chain management, or a similar field preferred.

CPM or APICS certification preferred.

Good working knowledge of purchasing strategies.

Excellent communication, interpersonal, and negotiation skills.

Strong analytical thinking and problem-solving skills.

Proficiency in Microsoft Office and with business application software, purchasing, and resource planning systems.

Team player with strong organizational skills.