Paralegal & Docket Specialist

 Summary: 

The Paralegal/Docket Specialist is responsible for managing and maintaining accurate records of legal documents, court filings, and other important information related to our organization's legal matters. In addition, this individual will provide administrative support to the firm’s California Attorney’s. The Paralegal/Docket Clerk’s exceptional organizational skills, attention to detail, and ability to work under pressure will contribute to the efficient operation of multiple teams. 

Essential Duties and Responsibilities: 

Docket Support Responsibilities: 

• Document Management: Receive, organize, scan, and maintain legal documents, including audit documents, court filings, case files, correspondence, and other related materials. 

• Docket Maintenance: Enter and update case information in the docketing system to ensure accuracy and timeliness of deadlines, hearings, and court appearances. 

• Calendar Management: Monitor and update calendars to ensure all important dates, such as court appearances, hearings, and deadlines, are accurately recorded and reminders are set. 

• Communication: Collaborate with attorneys, paralegals, and other staff members to obtain necessary information for docket maintenance and assist in resolving any discrepancies or inconsistencies. 

• Data Integrity and Record Keeping: Maintain the accuracy and integrity of case-related data by regularly reviewing and cross-checking information, identifying, and resolving any discrepancies or errors, proper filing, indexing, and storage of physical and electronic documents. 

• Contact Management: Maintain and update contact information for external attorneys, IRS contacts, and other contacts as necessary in internal systems. 

Paralegal Responsibilities: 

• Administrative support to team, which includes calendar management, scheduling meetings, and coordinating conference calls. 

• Create, file, and/or maintain: Transaction documents, correspondence, and expense reports using the company’s expense system. 

• Draft legal letters and documents; collect and analyze information.  Organize and maintain legal records.

• Summarize depositions, interrogatories, and testimony

• Assist in the management of case files and legal correspondence

  Requirements:

· Must have at least 3 years’ experience working in a law firm

· Experience working with CLIO cloud-based legal technology

· Must have Toxic Tort experience preferably with California asbestos litigation

· Must have an excellent understanding of legal procedures and terminology

· Good communication skills and time management skills

· Experience in preparing legal reports

· Strong analytical and problem-solving skills

· Ability to work independently and as part of a team

· Ability to handle sensitive and confidential information appropriately