Paralegal/Associate Programs Specialist

The District of Columbia Bar, created by the D.C. Court of Appeals in 1972, is among the largest unified bars in the United States. The precipitating force for the D.C. Bar’s creation was the legal commuity’s desire to have a single organization that could uphold the ethical standards and rules of professional conduct.

                                                     ASSOCIATE PROGRAMS SPECIALIST

                              ATTORNEY/CLIENT RELATIONS PROGRAM, REGULATION COUNSEL

                                                                 POSITION DESCRIPTION

The District of Columbia Bar has an opening for a new position as an Associate Programs Specialist (“APS”) in the Attorney/Client Relations Program (“A/CRP”) in the Regulation Counsel department.  The APS provides case management and paralegal support to the Attorney/Client Arbitration Board (“ACAB”) and the Clients’ Security Fund (the “Fund”).  The APS schedules and coordinates arbitration hearings and mediation sessions, assigns arbitrators and mediators to fee disputes filed with the ACAB, assists in assigning claims filed with the Fund to trustees and is responsible for intake and assisting with case management for the ACAB and the Fund.  This position reports to the Manager, A/CRP (“M,A/CRP”).

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintains and ensures the confidentiality of the ACAB and the Fund.

2. Performs case intake for the ACAB and the Fund, including assisting parties with filing, and preparing parties’ filings for the review of the Manager, A/CRP. Drafts case  summaries for claims filed with the Fund.

3. Answers and responds to telephone inquiries, mails ACAB and the Fund program material, and responds to inquiries for information about the ACAB and the Fund.

4. Assigns cases to arbitrators and mediators and claims to  trustees; monitors parties’ submission deadlines; and coordinates party/arbitrator/mediator availability for hearings and mediations under the supervision of the Manager, A/CRP.

5. Coordinates meeting logistics: sets up and schedules meetings, arbitration hearings, and mediation sessions; arranges for the use of electronic equipment, room reservations and other meeting needs,      including compiling and copying the ACAB and Fund agenda packets for  regular committee meetings under the supervision of the Manager, A/CRP.  Attends committee meetings as needed.

6. Assists parties, arbitrators and mediators upon their arrival for arbitration hearings and mediations.

7. Draft correspondence, memoranda, reports, minutes of meetings, and other documents.

8. Maintains ACAB and the Fund case files, including parties’  and claimants’ submissions, and exhibits, program notebooks and other  records.  Responsible for timely mailing and arranging for courier delivery of parties’ submissions to parties  involved in ACAB and the Fund cases, arbitrators, mediators and trustees.

9. Inputs and maintains case dockets for the ACAB and the Fund.

10. Inputs and maintains records of volunteer arbitrators, mediators, and trustees, including contact information, applications, resumes, (re)appointments and training seminars attended.

11. Produces program activity reports, including statistical  graphs and written reports.

OTHER DUTIES AND RESPONSIBILITIES

1. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

1. BA/BS from an accredited college or university with a  degree in paralegal studies or related field with a minimum of two years relevant work experience or a combination of education and relevant work      experience equal to six or more years. Certificate in paralegal studies  required.

2. Two or more years of experience working in a membership association, a similar non-profit organization or a law office is a plus.

3. Experience in the legal field/public service and developing interactive legal pleadings and documents is preferred.

4. Experience with current law office technology, including current Apple and Windows operating systems and law office case management applications is highly desired.

5. Proficiency in Microsoft Office Suite, specifically MS  Access is required.

6. Excellent verbal and written communication skills. Must be able to summarize information clearly and accurately in written communications.

7. Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be adaptable, creative and self-motivated.

8. Excellent analytical skills and the ability to exercise sound judgment required.

9. Must be detail oriented, be able to multi-task and work in a fast paced environment.

10. Fluency in Spanish is highly desired.

11. Excellent interpersonal and customer service skills.  Must work well in a team environment and be able to interact with Bar members, volunteers, the public and Bar employees.

12. Ability to handle and maintain the confidentiality of highly sensitive information is a must.

13. Must be able to lift a minimum of 10 lbs., which includes repetitive movement

ADDITIONAL INFORMATION

Under the Bar’s compensation structure, this position is in the Case Management and Paralegal Job Family and is at the Associate Specialist level.  This is an exempt position.  Salary is commensurate with experience.  The D.C. Bar has an excellent benefit package.

This is not an attempt to list all essential functions of this position.  It is recognized that job duties may change over time based on the Bar’s needs.

The District of Columbia Bar is an Equal Opportunity Employer.

Interested individuals must submit a cover letter, resume and salary requirements in one document to: https://home2.eease.adp.com/recruit/?id=10684862