ST. PETER’S MEMORIAL EPISCOPAL CHURCH, GENEVA, NY
JOB TITLE: Parish Administrator and Bookkeeper
CLASSIFICATION: Full-Time (37.5 hours per week),
LOCATION: IN PERSON, Geneva NY
TIME: Hours are approximate.
Monday, Tuesday, Friday, 9:00 AM – 5:00 PM
Wednesday & Thursdays 12:00 – 7:00 PM
Preference will be given to candidates available to work evenings on Wednesdays and Thursdays. Some additional flexibility may be required for evening or weekend events based on church activities.
ABOUT ST. PETER’S CHURCH
St. Peter’s Episcopal Church is a welcoming and vibrant faith community with approximately 150+ members. In addition to weekly worship services at 8:00 AM and 10:00 AM, we celebrate Holy Days and actively support our St. Peter’s Community Arts Academy, which serves approximately 300 students and families and many faculty members.
POSITION SUMMARY
The Parish Administrator is at the heart of St. Peter’s daily operations, serving as the primary point of contact for parishioners, volunteers, and the community. This position requires excellent communication, organizational, and problem-solving skills to ensure the smooth operation of the church office and financial administration.
As a key support to the Rector (Senior Clergy), Treasurer, Wardens, and the Director of the Community Arts Academy, the Parish Administrator manages day-to-day operations with professionalism, discretion, and a welcoming presence. This role values kindness, clear communication, and a commitment to confidentiality.
KEY RESPONSIBILITIES
1. Church Office Management
- Worship & Communication Support:
- Greet visitors and guests to the campus and answer phones and electronic correspondence via website and email.
- Prepare worship bulletins, newsletters, and Sunday information materials.
- Maintain and update the member directory and electronic communications.
- Support special ministry projects requiring print or digital materials.
- Administrative & Volunteer Coordination:
- Manage schedules, including the Liturgical Rota, facility use calendar, volunteer assignments, and flower donations.
- Maintain office systems (copier, phone, internet, security, and software licenses).
- Order supplies for the office, kitchen, parish, and Christian education programs.
- Serve as a key point of contact for volunteers, janitorial staff, and vendors.
- Oversee supplier relationships in coordination with the Sexton and Wardens.
- Assist with facilities and grounds awareness, working with the Junior Warden to address maintenance needs.
- Communication & Outreach:
- Maintain the church website (content updates, bulletin uploads) (Wordpress)
- Draft and schedule social media campaigns and general communications outreach.
- Respond to emails, phone calls, and in-person inquiries with warmth and professionalism.
- Create and distribute signage, sign-up sheets, and parish rosters.
- Help schedule and participate in staff meetings.
- Engages in regular check-ins with the Rector, offering executive administrative support as needed.
2. Financial Administration & Bookkeeping
- Bookkeeping & Data Entry:
- Serve as a liaison with weekly offering counters.
- Process and post bills, payments, and payroll.
- Enter and maintain financial records in QuickBooks.
- Assist with financial reporting and updating giving records as assigned.
- Work with the Treasurer and Finance Committee as needed.
- The Parish Treasurer oversees these functions, but the Administrator provides direct support.
QUALIFICATIONS & REQUIREMENTS
- Experience:
- 3-5 years of office management experience (church or nonprofit experience preferred).
- 2–3 years of bookkeeping experience (QuickBooks proficiency required).
- Experience with volunteer or membership-based organizations preferred.
- Familiarity with Episcopal Church operations (preferred but not required).
- Technical Skills:
- Proficiency in Quickbooks; Microsoft Office Suite (Word, Excel, PowerPoint, etc); and Google Workspace (Docs, Sheets, Drive, Calendar, Forms)
- Familiarity with Canva, MailChimp, Little Green Light (CRM),
- Knowledge of Apple Business Essentials and office equipment (copiers, VOIP phone systems, routers).
- Personal & Professional Skills:
- Exceptional written and verbal communication skills.
- Strong listening skills and ability to interact warmly with parishioners, volunteers, and visitors.
- Ability to set clear boundaries, encourage teamwork, and provide direction with kindness.
- Acknowledges and appreciates the contributions of others.
- Strong attention to detail and ability to manage multiple tasks.
- Upholds confidentiality and demonstrates emotional intelligence in interactions.
- Compliance & Background Requirements:
- Completion of mandatory reporter/safeguarding training for the Episcopal Church.
- Serve as the designated contact for Safe Church compliance.
COMPENSATION & BENEFITS
- Hourly Rate: $23.00 – $27.00 per hour (commensurate with experience).
- Benefits: Medical insurance, 403(b) retirement plan, paid time off (PTO).
Equal Opportunity Employer
St. Peter’s Memorial Episcopal Church is an equal opportunity employer and welcomes all qualified applicants regardless of race, religion, gender, sexual orientation, disability, or any other protected status.
Employment Opportunity
About St. Peter’s Community Arts Academy:
St. Peter’s Community Arts Academy (SPCAA) is a vibrant institution that prioritizes inclusion, and dedicated to fostering creativity, nurturing talent, and building a sense of community through the arts. Our mission is to provide accessible and high-quality performing arts education to individuals of all ages and backgrounds. Through a diverse range of classes, workshops, and performances, we aim to inspire artistic expression, promote cultural appreciation, and enhance personal growth. At SPCAA, we believe that the arts have the power to transform lives and bring people together. Our commitment to excellence, inclusivity, and the belief that every individual has artistic potential drives us to create a welcoming and empowering environment where creativity can flourish, driving us to fulfill our mission “Arts for All!”
Salary :
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