Parish Receptionist - Full Time

Description

Parish Receptionist

The Parish Receptionist serves as the welcoming face and first point of contact for our parish community. This role is essential in providing hospitality, organization, and clear communication, ensuring all visitors and parishioners feel valued and supported.

This is a full time position: Monday - Thursday, 8am to 5pm; Friday, 8am to 1pm.

Job Duties:

• Greet, welcome, and direct all visitors, providing assistance and responding to their needs with warmth and professionalism.
• Answer, screen, and direct incoming telephone calls; take clear and accurate messages as needed.
• Respond to routine questions regarding parish policies, events, Mass and confession schedules, and general parish information.
• Manage the flow of incoming and outgoing mail, including sorting daily mail, distributing to staff, and preparing bulk mailings as required.
• Maintain accurate parishioner data using parish record-keeping systems.
• Perform general secretarial and administrative duties for parish staff and designated committee members, including scheduling appointments, handling program registrations and correspondance.
• Maintain the Mass intention book; record and print Mass intentions monthly.
• Assist in the coordination of Infant Baptisms preparation classes.
• Ensure the reception area and common spaces are tidy, welcoming, and stocked with current parish information and materials.
• Assist with basic financial and donation record-keeping as directed.
• Support parish communications by preparing announcements, signs and other parish correspondence.
• Uphold confidentiality and demonstrate discretion in all interactions.
• Perform other position-related duties as assigned by the supervisor or pastor.

The principal duty of all employees of St. Francis Xavier is to assist in the mission of the Church.  This job description is intended to outline the primary duties and qualifications for the Parish Receptionist role. Other duties may be assigned as parish needs evolve. 

Requirements

Qualifications:

• Minimum of one (1) year experience working in a parish, nonprofit, or business office environment.
• Proficiency in the use of office equipment and computer applications, including word processing, spreadsheets, email, and database management.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills; ability to work both independently and as part of a team.
• Demonstrated attention to detail and ability to prioritize tasks in a busy environment.
• Professional demeanor and a welcoming attitude.
• Ability to maintain good attendance and punctuality.
• Understanding of and commitment to the mission of the Catholic Church.
• Candidate must be a practicing Catholic.

***Please send resume to [email protected]