Parts Purchasing Manager

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.

We're looking for a Parts Purchasing Manager who will be responsible for the oversight and governance of all daily counter parts orders and expedite requests. This person will lead and develop a purchasing team while establishing processes, procedures, and forecasting approach that keep inventory healthy while preventing excess and minimizing inventory risk.

Essential Functions & Responsibilities:

Supplier Management:

• Identify, evaluate, and select suppliers based on quality, price, and delivery terms
• Build and maintain strong relationships with key suppliers and vendors
• Negotiate contracts, terms, and pricing to ensure favorable conditions for the organization

Daily Orders/Parts Administration

• Run various DMS reports, review, follow up that any necessary corrections are completed
• Manage invoice process; print, post and reconcile
• Maintain dealer parts cross-reference and parts kits lists
• Review front-counter customer backorders and assist in fulfilling demand from OEM and alternative sources
• Ensure all back-ordered part orders contain information needed for proper ordering
• Train and monitor proper use of order codes
• Assist with creating consistent training procedures and training materials
• Track purchasing performance through key metrics and analyze the results to drive improvements.
• Provide regular reports to senior management regarding purchasing activities, cost-saving initiatives, and supplier performance
• Identify, evaluate, and select suppliers based on quality, price, and delivery terms
• Build and maintain strong relationships with key suppliers and vendors
• Negotiate contracts, terms, and pricing to ensure favorable conditions for the organization

Expedite and Special Requests:

• Assist in monitoring customer back counter special orders and back orders while assisting counter staff in securing critical repair parts
• Oversee communication internally with order status updates through our request and tracking systems
• Monitor stock backorders and supply issues, work to secure delivery dates and alternative sources of supply
• Place special orders and update DMS with details
• Enforce guidelines on expedite requests
• Develop, communicate, and enforce escalation path to Suppliers (chain of command)
• Assist with creating consistent training procedures
• Monitor recall and campaign notifications anticipate and order high-demand parts proactively

Education and/or required experience:

• Minimum 5 years of experience in purchasing or procurement, with at least 2 years in a managerial role
• Strong negotiation and communication skills
• Excellent organizational and time-management abilities
• Knowledge of supply chain management and inventory control systems
• Proficient in Microsoft Office

• Compensation: $90,000-$100,000 annually. Compensation will be determined based on experience, competencies, certifications, and education.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class