Patient Coordinator for Growing Medical Spa

Part-Time Patient Coordinator – Medical Spa  

Location: Northern Virginia 

Schedule: Part-Time (20–25 hrs/week) 

Start Date: Immediately  

About Us  We’re a physician-led aesthetic practice focused on delivering natural results, world-class patient care, and an elevated experience from the moment someone walks through our doors. Our med spa is growing, and we’re looking for a warm, organized, and service-driven Patient Coordinator to join our team and support our patients and providers.  If you love aesthetics, thrive in a fast-paced setting, and enjoy helping people feel their best, we’d love to meet you.  

Key Responsibilities     

•    Greet and check-in patients, creating a welcoming and high-end experience     

•    Answer phone calls, return voicemails, and respond to patient inquiries     

•    Schedule appointments and manage daily provider schedules     

•    Educate patients about services, membership options, and skincare products     

•    Support patient consultation flow and treatment coordination     

•    Handle payments, invoices, and follow-up communication     

•    Maintain cleanliness and organization of front desk and lobby     

•    Work closely with providers and clinical team to ensure seamless patient care 

What We’re Looking For     

•    Prior experience in a medical spa, luxury hospitality, or medical office preferred     

•    Professional, friendly, and polished communication and presentation     

•    Strong organizational skills and ability to multitask smoothly     

•    Comfort engaging with patients and discussing aesthetic services     

•    High level of discretion and professionalism with patient information     

•    Tech-savvy and willing to learn our scheduling/EMR systems     

•    Positive energy, team player, and committed to an exceptional patient experience 

Why Join Us     

•    Work with a supportive and growth-minded team     

•    Learn from leading surgical and aesthetic providers     

•    Hands-on exposure to cosmetic services, skincare, and patient care     

•    Opportunities for training, development, and future advancement     

•    Employee treatment and product benefits     

•    Competitive pay based on experience