Patient Services Coordinator

Enjoy what you do while contributing to a company that makes a difference in people’s lives. Ovation Fertility, one of the premier fertility centers in the United States, seeks experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do building families offers stimulation, challenge, and personal reward.

We have an immediate opening for a Patient Services Coordinator to join our team in Baton Rouge, Louisiana. The schedule is Monday through Thursday, from 7:00 AM to 4:00 PM, and Friday from 7:00 AM to 1:00 PM.

How You'll Contribute:

We always do whatever it takes, even if it isn’t specifically our “job.” In general, the Patient Services Coordinator is responsible for:

• Greet patients and manage front office


• Check patients in for appointments and sanitize rooms


• Answer patient phone calls and route appropriate team


• Register new patients into laboratory EMR


• Schedule all patient and andrology appointments


• Send, verify and track all consent forms


• Take payments and work closely with Ovation Billing team


• Process and fax completed lab reports results to referring physicians


• Data entry into EMR


• Act as liaison between lab staff and medical team


• Work with patients looking to transfer cryopreserved specimens and their originating clinics to collect necessary records and organize shipments


• Assist lab staff in administrative projects


• Perform all other duties as assigned

What You'll Bring:

The skills and education we need are:

• High school diploma or equivalent is required


• 2+ years previous experience in an administrative role; medical office experience preferred


• Knowledge of medical software, terminology and procedures preferred


• Knowledge of HIPAA Regulations preferred


• Excellent interpersonal communication skills, and the ability to build and facilitate good working relationships with staff at all levels of organization


• Demonstrated ability with exercising sound judgment and discretion when handling sensitive and confidential information


• Excellent organizational skills


• Ability to work independently, under pressure and within deadlines


• Exceptional written and verbal communication skills and attention to detail


• Ability to work as part of a team


• Good research skills


• Tech savvy


• Flexibility and willingness to learn at all times


• Excellent multi-tasking abilities


• Ability to use billing systems


• Knowledge of HIPAA Regulations

More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful. 

What We Offer:

We are proud to provide a comprehensive and competitive benefits package tailored to support the needs of our team members across all employment types:

• Full-Time Employees (30+ hours/week):
  Medical, dental, and vision insurance, 401(k) with company match, tuition assistance, performance-based bonus opportunities, generous paid time off, and paid holidays


• Part-Time Employees:
  401(k) with company match and performance-based bonus opportunities


• Per Diem Employees:
  401(k) with company match

At Ovation Fertility, we promote and develop individual strengths in order to help staff grow personally and professionally. Our core values guide us daily to work hard and enjoy what we do. We’re committed to growing our practice and are always looking to promote from within. This is an ideal time to join our team!

To learn more about our company and culture, visit here.