Patient Services Supervisor

Position Overview

The Patient Services Supervisor plays a pivotal role in overseeing daily operations of the Patient Services team, ensuring high-quality service delivery, compliance with healthcare regulations, and continuous improvement. This role serves as a bridge between frontline staff and management, providing mentorship, performance oversight, and operational support. The Supervisor will lead by example, foster a collaborative team culture, and ensure alignment with Medix Infusion’s patient-first mission.

Key Responsibilities

• Team Leadership & Support
  • Supervise and support Patient Services Representatives in daily operations.
  • Empower team members to deliver exceptional patient experiences.
  • Conduct team huddles, training sessions, and performance reviews.
  • Assist in onboarding and continuing education of staff.
• Operational Oversight
  • Monitor KPIs  such as service levels, call quality, and patient satisfaction.
  • Conduct audits and call monitoring to ensure compliance and quality.
  • Resolve escalated patient concerns with empathy and professionalism.
  • Ensure accurate and timely documentation in EMR systems.
• Training & Development
  • Develop and deliver training materials and competency evaluations.
  • Identify process inefficiencies and recommend improvements.
  • Support Manager/Director in creating strategic training initiatives.
• Cross-Functional Collaboration
  • Liaise with  Intake, Clinical, Billing, and Operations teams to ensure seamless patient care.
  • Communicate referral status and updates to patients and internal teams.
• Compliance & Standards
  • Ensure adherence to HIPAA, CMS, and other healthcare regulations.
  • Maintain professional behavior and appearance at all times.
  • Promote cultural awareness and sensitivity within the team.

Qualifications and Skills

• Education: High School Diploma required; Associate’s or Bachelor’s in healthcare-related field preferred. 
• Experience: Minimum 2 years in healthcare customer service, with at least 1 year in a supervisory or team lead role. 
• Skills:
  • Strong verbal  and written communication.
  • Proficiency in  EMR systems, Microsoft Office, and healthcare scheduling software.
  • Ability to lead and coach teams in a fast-paced environment.
  • Analytical mindset with experience in performance improvement.
  • Commitment to  compassionate care and continuous learning.

Physical Demands & Work Environment

• Frequent  standing, walking, sitting, and keyboarding.
• Occasional lifting up to 30 pounds.
• Moderate noise level; exposure to outside weather conditions when traveling.
• Reasonable accommodations may be made for individuals with disabilities.