Patron Program Coordinator

Job Summary

The Patron Program Coordinator provides administrative and programmatic support for a high-level membership and donor program. This role supports acquisition, renewal, and stewardship efforts for patron households contributing significant annual support. Working closely with advancement, membership, and events teams, the Coordinator ensures smooth execution of campaigns, events, communications, and donor engagement initiatives.

This position requires strong organizational skills, attention to detail, database proficiency, and the ability to interact professionally with high-level patrons both in writing and in person.

Primary Responsibilities

• Provide comprehensive administrative support for the Patron Program, including scheduling, reporting, and meeting coordination

• Assist with patron acquisition, renewal, and lapsed recapture campaigns, ensuring timely deployment of communications

• Support planning and execution of patron-level programs and events in coordination with the events team

• Prepare event materials and coordinate logistics for patron gatherings and special initiatives

• Maintain and update program materials, brochures, publications, and event calendars

• Track meeting notes, donor interactions, and relevant updates within the donor database system

• Coordinate private tours and special access opportunities for high-level patrons

• Serve as a liaison to patrons via phone, email, and in-person interactions

• Collaborate with advancement operations and patron services teams to ensure effective stewardship and recognition efforts

• Support annual recognition updates and related installations

• Perform additional duties as assigned

Requirements & Qualifications

Education:
Bachelors degree required

Experience:
2–3 years of relevant experience working with members, donors, patrons, or in advancement/fundraising roles

Skills & Abilities:

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Experience with donor management or fundraising databases preferred

• Strong verbal and written communication skills

• Highly organized with strong attention to detail

• Self-motivated and able to manage multiple priorities

• Professional demeanor with ability to engage effectively with high-level supporters

• Ability to work occasional evenings and weekends as needed

• Knowledge of the art and cultural sector preferred