Payroll Accountant

SFM Services is the go-to service company and “one stop source” for all Janitorial, Landscape and Security Guard Service needs. We are the company business owners, property owners, property managers, and municipal governments turn to secure, clean and make their properties look beautiful on the inside and out. We take pride in our thorough reliability, and outstanding customer service. Additionally, we offer on-the-job training, opportunities for career advancement, and referral bonuses!

Position Description

The Payroll Accountant is responsible for ensuring accurate and timely payroll processing, labor cost allocation, and compliance across multiple job sites and service teams. This role plays a critical part in validating labor hours, analyzing labor-based cost variances, and providing accounting support that directly influences job profitability.

The ideal candidate has strong payroll processing experience, exceptional attention to detail, and fluency with time-tracking systems, employee labor allocations, and payroll-to-job-cost reconciliations.

Schedule:

The work shift will typically consist of day shifts from Monday to Friday 8:00am to 5:00pm, and as needed.

Essential Job Functions:

Payroll Processing & Validation

• Process bi-weekly payroll for hourly, salaried, and field personnel, ensuring compliance with federal, state, and local regulations.


• Validate the accuracy of time inputs including hours, overtime, shift premiums, and paid time off.


• Audit payroll discrepancies before submission (missing hours, improper time coding, incorrect classifications).


• Administer garnishments, deductions, benefits contributions, and wage adjustments.


• Maintain up-to-date payroll records and employee wage histories.

Labor Hours & Timekeeping Control

• Review and reconcile labor hours submitted from field operations and time-tracking software.


• Identify missing hours, incorrect allocations, or time entries that do not meet company standards.


• Determine corrective action and conduct follow-up with supervisors or operations leads.


• Maintain weekly exception reports for management (late submissions, unapproved   hours, edits).

Job Costing & Labor Allocations

• Review labor hours by job and division and analyze variances vs budgets.


• Reconcile labor costs inside the accounting system with payroll data.


• Support work-in-progress schedules and earned revenue analysis by ensuring accurate labor costing.


• Prepare monthly journal entries related to payroll accruals, employer taxes, and fringe benefits.


• Maintain labor burden rate schedules and cost modeling.

Reporting & Analysis

• Produce weekly payroll summaries by job and division.


• Provide variance analysis comparing estimated labor cost vs. actual cost.


• Support leadership with overtime trend reports and risk-based analysis of labor utilization.

Compliance & Regulatory Support

• Ensure all wage and hour compliance requirements are met (FLSA, Living Wage Ordinance, etc.).


• Coordinate with external auditors during workers’ compensation and financial audits.


• Ensure proper classification of employees (W-2 vs subcontractor pay).