Payroll Accountant

Job Title: Payroll Accountant

Location: San Luis Obispo

FLSA Classification: Non-exempt

Reports to: Director of Finance & Accounting

Direct Reports: N/A

Essential Functions

•  Assist in payroll processing and administration for 2 separate entities; review timecards, verify employee changes, input employee changes, reconcile accuracy of new employee tax, benefits, or other payroll related data as applicable. Ensure timely submittal of payroll and verify data after submittal.
•  Working with departments, confirm and adjust allocations as necessary coordinating changes with Human Resources.
•  Prepare payroll for posting in General Ledgers including all accruals for vacation/sick, SUI, and FICA.
•  Prepare quarterly and annual reports for various agencies and management including reconciliation of 941 & all EDD reporting.
•  Prepare and ensure timely processing of payments to payroll related vendors including benefit invoice reconciliation and monitoring of changes.
•  Manage insurance and payroll related audits including separate workers compensation and pension audits.
•  Assist with the preparation of Budget Schedules.
•  Assist with the Indirect Cost Proposal – Payroll Schedules.
•  Prepare variance analysis of payroll and staffing monthly for departments & properties.
•  Assist with the annual financial audit preparation and year-end closing schedules.
•  Analyze and reconcile related general ledger account balances creating adjusting journal entries as needed.
•  Ensure allowable costs are allocated to federal awards and indirect activity; prepare adjusting journal entries as needed.
•  Perform a variety of duties related to the month-end closing of accounting records including bank reconciliations as needed.
•  Maintain accurate and current accounting files.
•  Actively look for ways to streamline and expedite the payroll and monthly close process.
•  Utilize office and software programs and equipment to perform above duties as required by fiscal processes.

Experience Requirements

•  Minimum of 5 years of payroll experience; preferably with Paylocity
•  Minimum of 3 years of nonprofit GAAP accounting experience
•  Previous experience managing a high volume of detailed, confidential, and repetitive work.

Education Requirements

• • Bachelor degree in Accounting, Finance or related field or 8+ years of experience in finance or related field.
• Skill & Knowledge Requirements
• • Skilled at use of 10-key and other general office equipment.
• • Proficiency in Excel.
• • Aptitude for detail and accuracy with numbers.
• • Positive attitude and professional demeanor.
• • Ability to communicate clearly, both verbally and in-writing.
• • Ability to issue internal or external correspondence (letters, memos, email, etc.)

License/Certification Requirements

• • Must possess a valid California driver’s license, proof of auto insurance and access to a dependable form of transportation.

Physical Requirements

• • Sitting for extended period of time, some standing (managing physical files).