Payroll Accountant Specialist

• Lead full-cycle payroll processing for 500 hourly and salaried employees across multiple states on weekly and semi-monthly pay schedules.
• Ensure accurate data flow between time & attendance systems and payroll, validating all records, resolving discrepancies, and ensuring proper manager approvals.
• Maintain employee payroll data in ADP, including garnishments, deductions, new hires, adjustments, and vacation payouts for separating employees.
• Reconcile benefits between payroll and vendor invoices including union welfare and pension monthly statements.
• Process manual checks as needed and resolve off-cycle or retroactive pay adjustments promptly.
• Act as primary point of contact for payroll inquiries from managers and employees, delivering timely and accurate information.
• Oversee payroll-related reporting needs such as 401(k), workers’ compensation, union audit reports, and other HR compliance filings.
• Collaborate with HR, accounting, and vendors to enhance system integration and process efficiency across payroll and HRIS platforms.
• Utilize advanced Excel functions (vlookup, pivot tables, formulas) to generate routine and ad hoc reports for leadership and audits.
• Maintain accurate and up-to-date payroll and personnel records in compliance with company policies and government regulations.
• Serve as a system administrator for ADP Workforce Now and Workforce Manager, championing enhancements and ongoing system optimization.
• Support annual financial audits, ensuring all audit requirements and inquiries are met in a timely and accurate manner.

• Associate’s degree in Business Administration, Accounting, or related field; equivalent work experience considered.
• 3–5 years of payroll experience, including multi-state payroll and benefit reconciliation.
• Full-cycle payroll experience including onboarding, timekeeping, processing, reporting, and offboarding.
• Strong knowledge of ADP Workforce Now (or similar platforms) and time & attendance integrations.
• Intermediate to advanced Excel skills (pivot tables, vlookup, conditional formulas).
• Understanding of wage and hour laws, payroll taxes, benefit withholdings, and retirement plan regulations.
• Strong analytical and problem-solving skills with high attention to detail.
• Proven ability to maintain discretion with confidential information.
• Excellent written and verbal communication skills; comfortable engaging with both internal teams and external vendors.
• Certified Payroll Professional (CPP) certification preferred.

• Medical, Dental, and Vision Insurance
• Life and AD&D Insurance
• Disability Coverage
• Flexible Spending Accounts (FSA)
• 401(k) with company match
• Paid Time Off (PTO), Paid Sick Time, and Paid Holidays
• Additional voluntary benefits:
  Employee Assistance Program (EAP), Critical Illness, Accident Coverage, Cancer Insurance, Pet Insurance, Identity Theft Insurance

About TransChicago Truck Group:
TransChicago Truck Group is a leader in the commercial trucking industry, committed to excellence, innovation, and customer service. We offer a collaborative work environment and a culture that values professional growth and operational excellence.