Payroll Accounting Associate

Description

Performs duties related to payroll and financial operations of Konza Prairie Community Health Center. Work requires interaction with administrative staff, clinic providers, clinic support staff, and may involve interaction with patients.  May be required to make decisions regarding internal departmental functions independently of the supervisor. This is a security sensitive position. Work is performed under the supervision of the Controller and/or Chief Financial Officer.

ESSENTIAL JOB FUNCTIONS

General –

1. Provide support for payroll duties and financial accounting including accounts payable duties as required.

2. Document and update procedures as necessary.

3. Maintain financial security by adhering to internal accounting controls.

4. Use generally accepted accounting principles (GAAP).

5. Prepare reports as requested for management.

6. Assist agency staff as necessary.

7. Contribute to team effort by accomplishing related accounting tasks as needed.

8. Perform other duties/tasks as assigned.

Payroll Responsibilities –

1. Review and verify employee setup in payroll system.

2. Review and verify modifications to employee files including pay rates, tax status, deductions, and adjustments. 

3. Review and adjust time and attendance records for compliance with established company policies and procedures. 

4. Communicate with supervisors and employees regarding timecards.

5. Reconcile all payroll deductions; Coordinate timely submission of payment.

6. Maintain allocation spreadsheets for payroll and payroll-related expenses including accruals.

7. Export and upload data template as required to enter payroll and payroll-related journal entries in financial software.

8. Assist with employee orientation, including review of process for Conference Attendance Registration and Employee Expense forms.

9. Monitor Benefits Enrollment and Maintenance in payroll system (i.e. AFLAC, Dental, Health & Life insurance, 403B Retirement) for all employees. 

10. As needed, calculate/confirm Cost of Living Adjustments (COLA), Production Pay, employee garnishments and/or any other payroll-related adjustments.

Financial Accounting Responsibilities –

1. Reconcile Departmental Day Sheets, consolidate and prepare deposit and deliver to the bank.  Remote deposit all checks.

2. Maintain and reconcile Credit Card Accounts Receivable GL account from Departmental Day Sheets.

3. Prepare and enter receipts and journal entries in accounting software system

4. Create and submit Accounts Receivable invoices; Reconcile monthly.

5. Reconcile Administration petty cash monthly.

6. Crosstrain for Accounts Payable responsibilities.

Requirements

1. High School diploma or equivalent required.  Accounting, Finance or Business-related degree preferred.

2. Proven work experience in finance; Two (2) years in a similar position preferred.

3. Solid understanding of basic bookkeeping and accounting payable principles.

4. Proven ability to calculate, post and manage accounting figures and financial records.

5. Hands-on experience with spreadsheets and proprietary software.

6. Customer service orientation and negotiation skills.

7. Proficiency in MS Office (MS Word, Excel, and MS PowerPoint).

8. Knowledge of office management systems and procedures.

9. Working knowledge of office equipment.

10. Excellent time management and organizational skills, ability to multitask and prioritize work.

11. High degree of accuracy, attention to detail, and problem-solving skills.

12. Excellent verbal and written communication skills.

13. Discretion and confidentiality.