Payroll Administrator

Description

Who We Are:

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Position Summary:

The Payroll Administrator is responsible for ensuring the accurate and timely processing of payroll for all employees (bi-weekly and monthly), in compliance with federal, state, and local withholding regulations. This role requires meticulous attention to detail, strong organizational skills, and proficiency in payroll systems. The Payroll Administrator will handle payroll data entry, validate timesheets, manage deductions, resolve payroll discrepancies, and prepare reports as needed. Additionally, the position involves maintaining employee records, ensuring compliance with tax laws, and serving as a key point of contact for payroll-related inquiries.

Key Results Areas (KRAs):

• Maintain employee payroll records, including tax information, deductions, and benefits
• Complete weekly timecard review in preparation for payroll
• Address payroll-related inquiries and resolve discrepancies in a timely manner
• Ensure timely processing and payment of monthly vendor invoices, including payroll and state unemployment invoices
• Complete time and attendance audits as necessary
• Work with Finance/Accounting team on payroll and support timely funding of payroll and related transactions
• Assist with year-end payroll tasks, including W-2 preparation and distribution
• Collaborate with HR and Finance teams to ensure payroll aligns with company policies
• Maintains payroll action forms (PAF) for employee status changes: new hire, termination, promotion, status, provider coding, etc.
• Collect/upload in Paylocity and Cactus (UCH’s online credentialing application) new provider documents: authorization to recruit, TN License, Notice of New Provider, Offer Letter, and all provider onboarding documentation relevant to Payroll
• Work with project management to develop and maintain Smartsheet/Query tools to (1) track and reconcile faculty API from all sources, and (2) track all PAF activity, including call pay, incentive compensation, etc.
• Obtain supporting documentation for additional shifts for hospital and clinic based providers. Perform supplemental pay calculations and submit to CFO for approval

Core Competencies

• Skilled at building relationships with team members, business leaders and employees
• Experienced at prioritizing and executing multiple stringent deadlines
• Proactively takes initiative, thinks strategically, and operationalizes decisions confidently
• Highly analytical, detail-oriented, and accuracy driven
• Proven ability to be innovative and collaborative
• Committed to supporting UCH’s standard of medical excellence
• Ability to work independently and manage multiple tasks effectively in a fast-paced environment

Requirements

Education & Experience:

• Bachelor’s degree in Business Administration, Accounting, or related discipline preferred
• 7+ years of relevant experience as a payroll administration or a similar role required
• Proficiency in Microsoft Office Software and advanced proficiency in Excel, including Vlookup and Pivot table functionality, required
• Understanding of payroll regulations, tax laws, and compliance
• In-depth knowledge of payroll software and systems

Physical Demands & Environmental Conditions:

• Office environment: Ability to frequently use keyboard; repetitive hand motion
• Ability to lift up to 5 pounds occasionally