Payroll Administrator

We’re hiring on behalf of a well-established construction and infrastructure group with over 60 years of operational excellence across excavation, aggregates, asphalt paving, civil engineering, and commercial development. The organization is seeking a reliable and detail-oriented Payroll Administrator to manage payroll processing across multiple companies, including union environments.

This is a critical role within the accounting department, supporting weekly and bi-weekly payroll runs, ensuring compliance with federal and state regulations, and managing union-specific reporting and documentation. The ideal candidate brings accuracy, discretion, and a strong understanding of multi-company, high-volume payroll processing.

Key Responsibilities:

• Prepare and process weekly and bi-weekly payroll across multiple entities, including updates for pay changes, deductions, garnishments, benefits, and 401(k) contributions.

• Manage and process special payroll scenarios including retroactive pay, commissions, bonuses, layoffs, and union settlements.

• Prepare and submit monthly union reports and payment requests on schedule.

• Generate and review federal and state payroll tax filings (941, 940, IL-941, IL-W3, W-2s, MSHA, etc.).

• Coordinate with auditors by generating required payroll reports.

• Maintain and update payroll settings and union rates in Viewpoint (under Controller supervision).

• Organize and maintain payroll documentation, both electronic and physical, including all changes and verifications.

• Monitor and respond to payroll-related correspondence via email, phone, and mail.

• Perform other related duties as assigned.

Required Qualifications:

• Associate’s degree in Accounting or 7+ years of payroll experience in lieu of formal education.

• 3–5 years of experience in union payroll environments, preferably in construction or heavy industry.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Experience handling sensitive payroll information with discretion.

• Experience processing payroll across multiple company entities.

Preferred Qualifications:

• Bachelor’s degree in Accounting, HR, or related field.

• CPP (Certified Payroll Professional) certification.

• Familiarity with payroll operations in a construction environment.

• Experience using Viewpoint payroll software.