Payroll Administrator

The Payroll Administrator is for assisting in the accurate and timely processing of employee payroll. This includes gathering and verifying timesheets, ensuring compliance with company policies and legal requirements, and addressing payroll-related inquiries. The Payroll Assistant will work closely with the payroll manager to ensure all payroll transactions are correctly recorded and processed.

Essential Functions

• Payroll Processing Support:


• Assist in preparing and processing the organization’s payroll on a bi-weekly, monthly, or other scheduled basis.


• Ensure that employee timecards, attendance records, and other necessary payroll information are accurate and submitted on time.


• Verify pay rates, bonuses, deductions, and other payroll adjustments.


• Data Entry and Record Maintenance:


• Review employee payroll records, including personal information, tax withholdings, benefit deductions, and direct deposit information.


• Review changes of the employee status (e.g., promotions, terminations, leave of absence) in the payroll system.

Compliance and Reporting:

• Ensure all payroll procedures comply with applicable federal, state, and local regulations.


• Prepare and submit required payroll reports.


• Assist with year-end reporting (W-2s, 1099s, etc.) and audits as needed.

Payroll Inquiries and Support:

• Respond to employee inquiries regarding payroll discrepancies, deductions, or other payroll-related matters.


• Investigate and resolve any payroll issues or discrepancies in a timely and accurate manner.


• Confidentiality and Accuracy:


• Maintain confidentiality and ensure the accuracy of all payroll-related information.


• Handle sensitive employee data, including salary and tax information, with discretion and in compliance with privacy regulations.

General Administrative Support:

• Assist the payroll manager with various administrative tasks, such as filing, photocopying, and document management.


• Assist with reconciling payroll accounts and preparing payroll-related financial documentation as needed.


• Perform other duties as required.


• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].


• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.


• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Proven experience in payroll processing or similar administrative roles.


• Familiarity with payroll software is preferred.


• Knowledge of labor laws and payroll regulations.


• Strong attention to detail and high level of accuracy.


• Excellent organizational skills and the ability to handle multiple tasks simultaneously.


• Strong written and verbal communication skills.


• Ability to maintain confidentiality and handle sensitive information

Security Clearance

• Ability to obtain/maintain a Secret, DoD clearance, U.S. Citizenship required.

Education / Certifications

• High school diploma or equivalent required; additional education in accounting, finance, or human resources preferred.

Experience

• 1-3 years of payroll or related administrative experience.


• Experience with UKG payroll is a plus


• Proficiency in Microsoft Office Suite, particularly Excel.

Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: Constantly required to sit, and to reach to use computers and other office equipment Constantly required repetitive movements of wrists, hands, and/or fingers For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

Equal Employment Opportunity:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.