Payroll Administrator

Pay Range: $24.63 - $33.86 DOE

JOB SUMMARY

Under the direct supervision of the Payroll Manager, the Payroll Administrator is responsible for performing day to day payroll functions and required reporting in support of the Agency’s payroll processes and cycles. 

ESSENTIAL FUNCTIONS

1. Coordinates the collection and processing of payroll and payroll related information.


2. Maintains the mapping of the GL payroll accounts and department setup within each entity.


3. Supports the Programs with the timekeeping process and communicates with program staff.


4. Posts and processes manual paychecks.


5. Processes requests for payroll related employee information.


6. Enters payroll information into company financial and payroll systems.


7. Prepares and distributes payroll checks and other payroll related documentation for the Agency.


8. Performs necessary reporting and takes necessary action related to company 403(b) and 457(b) plans. Completes GL entries associated with these plans.


9. Processes direct deposit payroll activity.


10. Participates in audits, including Workers’ Compensation and annual audit.


11. Prepares quarterly payroll tax returns, government survey reporting, participates in annual reporting such as W-2s.


12. Completes other duties as assigned.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

1. Must have minimum of four years of payroll experience and must possess a strong working knowledge of payroll concepts and completion of at least six college-level units of accounting/bookkeeping. One year of additional experience may be substituted for education requirements.


2. Must have a general understanding of general labor laws and of accounting/bookkeeping concepts.


3. Must have experience with computerized payroll systems and possess intermediate knowledge of MS Excel.


4. Experience processing payroll for organizations that have 500+ employees using an Human Capital Management platform.


5. Experience working in a primarily remote role and is comfortable spending multiple full days using a communications platform (Zoom).


6. Must be comfortable working in a team environment and have a customer service disposition for providing support to all of the stakeholders in the Agency.


7. Must be comfortable working with recurring deadlines and expect to work overtime during the bi-weekly payroll processing.