Payroll Administrator

Zolman Tire, Inc. – Seeking a full-time Payroll Administrator

Locally owned and operated, Zolman Tire, Inc. has serviced the automotive repair, commercial truck repair, and tire needs of customers throughout the Michiana area since 1978. Over the past 48 years we have expanded into 14 locations, nine retail locations in Mishawaka, IN, Granger, IN, South Bend, IN, Niles, MI, Portage, MI, and Kalamazoo, MI, and five fleet service locations in Mishawaka, IN, South Bend, IN, Galesburg, MI, Benton Harbor, MI, and Jackson, MI. We are proud partners of Best One Tire, and all of our locations are Bridgestone/Firestone Tire Dealers. 

Summary:

The role involves running weekly payroll, handling complex monthly calculations using MS Excel, managing wage garnishments, calculating and reconciling commissions, and verifying timecards using Paylocity for close to 200 employees. During lighter payroll periods, the role provides office administration support in AP/AR/HR tasks. 

Key Responsibilities:

• Weekly Payroll Processing: Prepare and run weekly payroll accurately and on schedule; verify timecards, process direct deposits, and post payroll entries.
• Timecard Verification: Review and validate employee timecards in Paylocity for accuracy, approvals, missing punches, overtime, and PTO. Investigate and resolve time exceptions, coordinate with managers for approvals, and apply punch edits or adjustments per policy. Ensure timekeeping data flows correctly into payroll runs and document changes.
• Monthly Complex Calculations: Perform month-end payroll work including commission and bonus calculations, retroactive pay, accruals and adjustments, benefit proration, multi-state tax allocations, and payroll journal entries.
• Commission Calculations: Calculate commissions across multiple structures, process adjustments and chargebacks, generate commission statements, and reconcile to sales reports and GL.
• Garnishments Management: Receive, review, and process wage garnishment orders; calculate withholding amounts, apply legal limits and exemptions, remit payments, and maintain records.
• Reconciliations and Reporting: Reconcile payroll registers, commission liabilities, garnishment remittances, benefits vendor reports, and bank statements; prepare payroll tax deposits and required filings.
• Excel Workflows: Build and maintain Excel spreadsheets for payroll audits, reconciliations, commission models, and reporting; use formulas, pivot tables, lookups, and macros as needed.
• AP and HR Admin Support: During downtime, assist with invoice entry, vendor payments, expense reimbursements, onboarding paperwork, personnel file maintenance, and benefits administration support.
• Process Documentation and Improvement: Maintain SOPs and checklists for payroll, timekeeping, garnishments, and commissions; identify automation opportunities and support system upgrades.
• Cross-Functional Coordination: Liaise with managers, HR, Finance, Sales, payroll vendors, benefits vendors, and government agencies as needed.

Qualifications:

• Experience: Minimum 2+ years payroll experience with weekly payroll preferred; hands-on experience verifying timecards and handling complex month-end payroll tasks.
• Systems: Proficiency with Paylocity required; strong Excel skills (formulas, pivot tables, VLOOKUP/XLOOKUP, conditional formatting, basic macros).
• Knowledge: Solid understanding of payroll taxes, wage laws, garnishment rules and limits, commission structures, and payroll accounting.
• Skills: High attention to detail, strong organizational and analytical skills, ability to meet tight deadlines, discretion with confidential and legal documents, and clear communication.
• Education: High school diploma required; Associate’s or Bachelor’s in Accounting, Finance, HR, or related field preferred.
• Other: Comfortable switching between routine weekly runs and analytical month-end work; able to support AP/AR/HR tasks when needed.

Compensation and Schedule:

• Salary: Competitive and commensurate with experience.
• Benefits: Health insurance, paid time off, 401K match, and professional development support.
• Schedule: In person / full-time – 8am-5pm Monday through Friday; weekly payroll cadence required.