Payroll Administrator

Position Summary

We are seeking an organized, meticulous, and experienced Payroll Professional to join our finance department. In this role, you will be responsible for the accurate and timely administration of payroll processes, ensuring compliance with federal, state, and local regulations. The ideal candidate is comfortable working with payroll systems, possesses strong attention to detail, and excels at providing clear, helpful communication to employees regarding their compensation.

Key Responsibilities

• Payroll Processing: Manage end-to-end payroll cycles (weekly, bi-weekly, or semi-monthly) for [number] employees, ensuring all data is entered accurately and deadlines are met.


• Data Management: Maintain comprehensive employee payroll records, including changes in pay rates, tax withholdings, benefits deductions, and direct deposit information.


• Compliance: Ensure full compliance with California-specific payroll laws, including complex overtime rules, meal and rest break requirements, and state/local tax filings.


• Reporting & Reconciliation: Assist with month-end and quarter-end payroll reporting, prepare audit documentation, and perform regular reconciliations to ensure accuracy in the general ledger.


• Employee Support: Act as the primary point of contact for payroll-related inquiries, resolving discrepancies in a professional and timely manner.


• Continuous Improvement: Identify opportunities to streamline payroll workflows and improve administrative efficiency.

Required Qualifications

• Experience: 3+ years of experience in payroll administration or high-volume data entry, preferably in a fast-paced office environment.


• Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables). Experience with, e.g., Paycom, Paylocity, or ADP is highly desirable.


• California Expertise: Demonstrated working knowledge of California employment and payroll practices.


• Attention to Detail: Exceptional accuracy and ability to identify errors in large datasets.


• Confidentiality: High level of integrity and discretion when handling sensitive personal information.


• Communication: Strong verbal and written communication skills, with the ability to explain payroll concepts clearly to staff at all levels.

Benefits: Comprehensive health, dental, and vision insurance; 401(k) with company match; Generous Paid Time Off (PTO); Professional development opportunities.