Payroll Administrator and Office Manager

POSITION OBJECTIVE

The Office Manager / Payroll Administrator oversees daily office operations while ensuring accurate and compliant payroll processing. This role supports administrative efficiency, financial accuracy, and employee satisfaction by acting as a key liaison between leadership, staff, HR, and accounting. This is an onsite position located in Petersburg, VA.

KEY RESULT AREAS/ESSENTIAL FUNCTIONS

• Oversee day-to-day office operations, ensuring a well-functioning and efficient workplace


• Manage office supplies, vendors, facilities coordination, and service providers


• Handle front office responsibilities, including phone support and visitor coordination


• Coordinate company events, meetings, and internal communications


• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements


• Prepare presentations, reports, and correspondence on behalf of executives


• Serve as a key communication liaison between leadership and internal/external stakeholders


• Manage confidential and sensitive information with discretion


• Process Payroll accurately and on time in compliance with company policies and applicable regulations


• Prepare payroll reports, reconciliations, and journal entries as required


• Serve as liaison with payroll providers and internal stakeholders to resolve discrepancies


• Maintain payroll records and support audits as needed

PROFESSIONAL AND INTERPERSONAL DETAILS

Education: Appropriate tertiary qualifications

Experience:

• Ability to multitask and prioritize effectively in a fast-paced environment.


• Proactively identifying issues and resolving conflicts as they arise.


• Strong interpersonal, written, and verbal communication skills


• Manage expense reports and document retention


• 3-5 years of progressive experience in administrative role


• 1+ years of experience with payroll system.

Skills / Attributes:

• Strong attention to detail


• Proficiency with Microsoft Suite


• Organizational excellence


• Problem-solving and initiative


• Discretion and professionalism


• Strong communication skills


• Ability to prioritize and manage multiple responsibilities


• High level of interpersonal skills