Payroll Administrator Consultant

Want to work for a Company that puts you first?!   At Optima Office our people are the most important asset. Optima Office was voted fastest growing company by the San Diego Business Journal and inc 5000, as well as a BEST PLACE TO WORK by multiple publications since 2020!! Let us show you why!

Optima Office is a female owned company that provides Outsourced Accounting, Fractional CFO and COO services along with Human Resources Support. We serve over 300 companies across the United States but are mostly focused on the West Coast. We are a fast-growing company who continues to add clients and team members at a steady pace. In 2022 we were the 10th fastest growing company in San Diego. 

Our Vision as a company is to have the highest retention with our clients and employees in the industry. Happy Staff = Happy Clients has been our founder’s motto for a decade. Half of the company’s profits get paid out as bonuses to the team and for fun company events.

We have a huge emphasis on work-life balance and provide a flexible environment which allows our team to choose their own schedule. Over half of our 100 employees are working parents who value flexibility and family time. 

“I love working for Optima! I am super happy with my decision to work for Optima and am thankful for the opportunities they have provided me!” - Robbie W, Client ServicesCheck out some more testimonials and reviews at https://www.optimaoffice.com/testimonials

What you can expect in this role working for the best place to work. 

• As a Payroll Consultant at Optima Office, you are essential to our clients’ success. 
• Optima clients are growing businesses that want to work with consultative professionals that have a growth mindset. 
• You will have the opportunity to make an impact to their business while supported by a knowledgeable and experienced Optima team of Professionals behind you. 
• You will be matched with clients that fit your profile. 
• Once you are matched you will coordinate your hours, working remote or onsite, with your supervisor and client. Every decision made is to optimize and benefit you and the client. 

This position may be for you if…

• You are someone that goes to work to make a difference in their life and the people they work with.
• You enjoy providing good work along with good advice.
• You want to work on a team that is supportive and growing with professionals like yourself.
• You are a self-starter, flexible, have a high level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment. 
• You are dedicated to continuous learning, and you love the challenge of learning new skills and payroll systems and staying up to date on payroll compliance.
• You have solid payroll skills and work proactively to drive results.
• You have the ability to develop and maintain strong client relationships.  
• You are self-managed and have the ability to work independently while managing multiple projects and deadlines. 

What you’ll be doing:

• Process full cycle weekly, bi-weekly, and semi-monthly payroll.
• Implement best practices for new hires, terminations, benefits, benefit billing, LOAs, 401K, and loans.
• Onboard New Hires, assist in new hire paperwork, verify new hire documentation and paperwork, and process all terminations.
• Maintain vacation/sick accruals, print checks, submit HSA contributions, process VOE’s, maintain EDD correspondence, and reconcile benefit billing.
• Other duties as assigned.

This is a hybrid position that requires 3 days in our San Diego office. Pay $55-$60/hour. 

Additional Perks and Benefits:  

• All positions can be full Time, part time, in-person or hybrid. 
• Our clients do like to see us from time to time, but working remotely is an option.  
• 401K with company match of up to 50% of the first 6%. 
• Competitive pay with revenue sharing for salaried individuals.  
• Medical, Dental, Vision & Life Insurance· Vacation, Sick and Holiday Pay.  
• Peer to Peer Recognition Program - Bonusly.  
• Mentorship program.  
• Happy hours and much more!    

 Minimum Qualifications

• 5 + years of experience processing payroll, including implementation of payroll systems, setting up payroll in payroll platforms (earnings, accruals, deductions, taxation, departments), processing payroll tax return amendments, and managing payroll benefit deductions such as 401(k), and FSA.
• Solid understanding of payroll taxes, labor laws, out of state payroll implications.
• Expert knowledge of CA and Federal wage and hour and pay regulations. 
• Advanced Excel skills and tech savvy.
• Strong personnel management collaboration, communication, time management and organizational skills.             
• Dedicated to continuous learning and stay up to date on payroll systems and compliance.
• Ability to work in a fast paced work environment, multi task and manage projects on strict deadlines.
• Excellent customer service skills.
• High degree of discretion, integrity, professionalism, and accountability.
• Strong ability to work well with others in a collaborative, respectful manner.
• Consistent, punctual, and regular attendance.
• Professional image and demeanor.

Preferred Qualifications

• Payroll Certification a Plus (CPP)
• 5 + years of experience processing payroll for larger companies of 30+ employees.
• 5+ years of experience with multiple platforms such as ADP ,Paychex, Rippling,  Paylocity & QuickBooks
• Experience with ACA reporting.