Payroll Administrator II

SUMMARY: The Payroll Administrator II is a vital role responsible for the accurate and timely processing of payroll for an organization. They ensure compliance with all applicable laws, regulations, and company policies, while also maintaining employee confidentiality. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

· Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. 

· Reviews the computation of pay and associated deductions for accuracy. 

· Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions. 

· Prepare required tax filings and other reporting. 

· May coordinate payroll processing with an outside service provider. 

· Responds to and resolve any inquiries regarding paychecks or payroll reporting. 

· Ensures payroll issues are escalated and resolved promptly.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Knowledge, Skills, & Abilities:

· Strong computer skills, including Word, Excel, and Outlook 

· Excellent verbal and written communication skills

· Good analytical skills

· Positive problem-solving skills.

· Ability to maintain confidentiality 

· Organizational skills are required. 

· Must be dependable and maintain excellent attendance and punctuality.

· Ability to grow with changing demands of the position and the company.

Skills and Qualifications: 

· Certified Payroll Professional (SPP) and/or Fundamental Payroll Certification (FPC) from the American Payroll Association (APA)

· Strong communication, interpersonal, and problem-solving skills. 

· Knowledge of Payroll laws and regulations in multiple states.

· Knowledge of labor and tax laws (multi-state)

· Attention to detail

· Familiarity with HR/Payroll software and systems. 

· Experience in a variety of HR/Payroll functions. 

Education and/or Experience:  Highschool or GED, business administration, and 2-4 years related experience or combination of school and work experience in a related field combined. Accounting, business administration, finance and/or Human Resources. 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as safety rules, memos, letters, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position.

Mathematical Skills: Ability to add and subtract, multiply and divide with 10's and 100's. 

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations: Valid, class C license in state working with no adverse driving record.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to sit and stand; walk and use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms and talk or hear. The employee may frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.