Payroll Analyst

In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it’s on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations.

Essential Duties:

• Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed.


• Research and analyze discrepancies and process adjustments as necessary.


• Cross check other team members’ payroll entries.


• Answer payroll data entry questions, and work closely with union reps / manager to ensure compliance with union contracts.


• Assist with internal and external quarterly and annual audits.


• Responsible for maintaining filing, and organizing payroll files on the shared drive


• Prepares wires and check request for weekly, monthly and quarterly union dues, deductions, and pension and welfare man hour contributions.


• Sets up and cancels payroll garnishments with payroll providers and answers writ of garnishment to agencies.


• Update spread sheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments. Complete spread sheets for the general ledger work up for the accounting department.


• Maintain a current copy of the CBAs to ensure all special compensations are processed timely


• Responsible for generating/creating all standard and ad hoc reports for various departments as requested


• Performs other duties as assigned.

Working Conditions:       

• Hybrid work schedule - 3 days in office and 2 days remote 


• Office environment, filing, lifting record keeping boxes

Minimum Requirements:

• High School Diploma or GED equivalent AND 2+ years experience working in a high volume, full cycle, multi-state payroll environment

Preferred Requirements:

• Associate’s degree or 2 or more years of experience working in a high volume, full cycle, multi-state payroll environment, preferred


• 1+ years UKG Experience


• 1+ years Union Labor payroll experience 


• 3+ years of experience in data entry working in an office environment


• Fundamentals of Payroll Certificate (FPC) Preferred


• Familiar with Federal and State Payroll Tax Laws


• Intermediate to advanced proficiency with Microsoft Word, Excel, and Access.


• Excellent customer service and communication skills.


• Ability to work as a team player in a high-volume payroll department.


• Ability to work independently, prioritize tasks and meet deadlines with little or no supervision


• Ability to remain calm and in control under pressure

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization. 

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. 

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.  

If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant%20Privacy%20Notice.pdf, we invite you to contact us via email at [email protected].  

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.