Payroll & Accounting Specialist

Position Title:                       Payroll and Accounting Specialist (Non-Exempt, Full time)

Who’ll You Report To:         Assistant Corporate Controller  

Job Description

The A/R, A/P, Payroll Specialist is a multi-function position responsible for invoicing clients (A/R), processing vendor payments (A/P) and managing payroll processing.  A/R and A/P will focus on managing flow by processing vendor invoices, issuing client invoices, reconciling accounts and managing collections.  As a Payroll Specialist you will be responsible for the full-cycle administration of payroll, compensation changes, employee benefits, and workforce reporting for a distributed workforce within the US and Canada. 

Job Responsibilities

Accounts Receivable:

• Generate customer invoices


• Review and post incoming payments


• Reconcile client accounts, resolve payment discrepancies


• Follow up on overdue accounts

Accounts Payable:

• Verify and process vendor invoices


• Manage expense reports


• Handle check runs or electronic


• Collect W9’s and maintain accurate vendor records


• Manage accounts payable email inbox


• Annual 1099 filings

Payroll Administration:

• Calculate, prepare, and process payroll (including Salary, hourly, bonuses, and overtime) for employees


• Process bi-weekly or semi-monthly payroll for salaried and hourly U.S. and CAD employees accurately and on schedule


• Maintain payroll records including wages, deductions, bonuses, commissions, and reimbursements.


• Review and validate timesheets, PTO balances, and payroll changes.


• Maintain and update employee records, including PTO balances, leaves, and banking information


• Ensure compliance with tax laws, government regulations, and company policies


• Manage withholdings for income tax, insurance and 401K plan


• Prepare reports for management, and assist with internal/external tax audits


• Resolve employee queries regarding pay and benefits

Qualifications:

• Associate degree in Accounting, Payroll, Human Resources or a related field.


• 2+ years of related Accounts Receivable or Payables experience


• 2-4 years of progressive experience in U.S. multi-state payroll and benefits administration.


• Experience managing payroll across multiple locations is required


• Strong knowledge of U.S. federal and multi-state payroll regulations


• Experience supporting international employees through an EOR is preferred


• Experience with UKG, Bamboo HRIS/payroll system, NetSuite, bill.com is preferred


• Advanced proficiency in Microsoft Office applications, especially Excel


• Strong attention to detail, organizational skills, and ability to meet strict deadlines in a remote work environment.


• High level of discretion and professionalism when handling confidential information


• Experience working in a fast-paced environment


• Demonstrated ability to provide excellent internal and external customer service

What Will Help You Excel 

• Alignment with Vimly’s core values, fundamentals and strategic goals.


• Detail oriented with excellent organizational skills and an aptitude for information technology


• Ability to work independently with minimal daily direction from manager


• Strong interpersonal written and oral communication skills


• Adaptable, flexible, and able to work well under ambiguity