Payroll and Benefits Specialist

Description

About Us:

4LEAF, Inc. (4LEAF) is a multi-discipline Firm providing services throughout the United States. For more than 20 years, 4LEAF has assisted clients in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture, have consistently allowed us to meet and exceed the needs of our clients. 

Description 

We are seeking a knowledgeable and detail-oriented Payroll and Benefits Specialist to manage the administration of payroll and employee benefits programs. This position plays a critical role in ensuring employees are paid accurately and on time, and that all benefits are administered in compliance with company policies and regulatory requirements. The Payroll and Benefits Specialist will work closely with the HR and Accounting teams and will report directly to the HR Director. 

Responsibilities: 

• Assists with reviewing half of the employee timesheets to ensure accuracy of pay for all employees.
• Accurately processes and manages bi-weekly/monthly payrolls in Paylocity for 400+ employees, ensuring accuracy and compliance with federal, state, and local laws. 
• Maintain payroll records and handles adjustments such as bonuses, deductions, overtime, and raises.
• Calculate and process off-cycle payrolls as necessary. 
• Facilitate the audits for PAGA claims. 
• Research and resolve payroll processing exceptions. 
• Respond to payroll employee inquiries and payroll-related questions timely. 
• Process garnishments, levies, withholding tax notices, unemployment insurance notices, child support, as needed. 
• Manages the 401(k) audits through third party consultant. 
• Complete the 401(k) processes to ensure information is accurate and properly recorded.
• Prepare and submit reports to government agencies for compliance and reporting. 
• Manages the Benefit Plan Administration (coordinate open enrollment and communicate benefits options to employees). 
• Act as liaison between employees and insurance providers to resolve benefit/related issues. 
• Manages the Prevailing Wage process and Certified Payroll for all California Public Works Projects for the company. 
• Support HR projects and audits as needed. 
• Other tasks as assigned.

Requirements

Qualifications: 

• Bachelor’s degree in human resources, Accounting, Finance, Business, or related field. Equivalent work experience may be substituted for degree. 
• 6+ years of payroll experience, preferably within Paylocity. 
• In depth knowledge and understanding of multi-state work tax reporting and withholding requirements. 
• Implementation of time clocks preferred. 
• Prevailing Wage certified preferred. 
• Experience within the Construction industry a plus. 
• High attention to detail and accuracy. 
• Strong organizational and time management skills. 
• Ability to handle sensitive information with discretion. 
• Excellent communication and interpersonal skills. 

The compensation range is $95,000 to $130,700 annually, depending on experience and skill set. 

Job Type: 

• Full-Time, Salaried Position. Monday to Friday
• In Pleasanton, CA (On-Site)

Benefits:

• 401(k)
• 401(k) match
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

For more firm information, please visit www.4leafinc.com

4LEAF, Inc. is an equal opportunity employer.