Payroll & Benefits Specialist

The role of the Regional Payroll Specialist is to manage payroll processing, liaise with third-party providers, and respond to employee inquiries related to payroll, timekeeping, benefits, and associated company policies. 

Supporting the assigned region, this individual thrives on solving problems and working independently to meet payroll deadlines while ensuring compliance with local labour laws and statutory requirements.

Key Responsibilities 

Payroll Processing and Compliance:

Ensures Accountability, Business Insight

• Review and audit timesheets and payroll reports, manage payroll cutoffs, and ensure accurate and timely payroll processing.
• Certify payroll transactions to reflect correct compensation levels and withholdings in compliance with local labour laws.
• Manage payroll-related activities for new hires, terminations, transfers, one-time payments, equity, and fringe benefits.
• Audit year-end payroll activities for regional payrolls and provide supporting documentation for internal and external audits.

Vendor and Internal Collaboration:

Collaborate, Customer Focus

• Serve as a regional payroll subject matter expert for associates and internal partners.
• Work closely with internal teams, third-party vendors, and local agencies for timely processing of payroll funds, tax payments, amendments, and regulatory filings.
• Partner with accounting teams to ensure accurate payroll funding each month.
• Build strong relationships within the People team and other departments to provide payroll expertise.

Operational Excellence and Benefits Administration:

Action-Oriented, Drives Results

• Support efforts to establish payroll in new countries, ensuring country-specific regulations and compliance.
• Research and resolve payroll-related issues independently with limited supervision.
• Administer benefits in the assigned region and provide HR administrative support as needed.

Our Values in Action:

• Be Humble and Curious: Continuously seek opportunities to improve payroll processes and stay informed about industry best practices.
• Inspire, Empower, and Prosper: Support employees by ensuring accurate and timely payroll and benefits administration.
• Team up to be Better: Collaborate effectively with internal and external stakeholders for seamless payroll execution.
• Be Passionate about our Customers: Deliver high-quality payroll services that meet employee and organizational needs.
• Be Eager to Win: Identify opportunities for payroll process improvements and ensure compliance with global standards.
• Take Ownership and Get Stuff Done: Ensure timely and accurate execution of payroll and related activities.
• Build a Better Future: Contribute to a compliant and efficient payroll framework that supports Unilode’s global workforce.

The Small Print:

This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The Regional Payroll Specialist must demonstrate a high level of confidentiality and professionalism while delivering accurate and efficient payroll services.

This is an overview of the role’s scope and its alignment with Unilode’s competencies and values. It is not an exhaustive list of responsibilities but serves as a guide to the key expectations and contributions of the position. Flexibility may be required to adapt to business needs.

Skills and Experience Required:

• International payroll experience.
• Experience in benefits administration.
• Knowledge of global payroll best practices, country-specific regulations, and tax filing requirements.
• Proficiency in full-cycle payroll processes, including compiling data, processing, and reporting.
• Strong proficiency in Excel.