Payroll & Billing Coordinator

New Hope Community, SHS Division is a nonprofit organization providing community based services to people with intellectual and developmental disabilities in the lower Hudson Valley. We are looking for a dedicated and detail-oriented Payroll & Billing Coordinator who will have full charge of the payroll process including reconciling the biweekly payroll to the associated fee for service Medicaid billing.

DUTIES AND RESPONSIBILITIES:

• Prepare biweekly payroll including:


• Perform other related duties/back up as requested.


• Reviewing electronic timesheets for accuracy.


• Tracking accruals for employee vacation and sick time.


• Reviewing and processing employee expense and mileage reimbursements.


• Creating and transferring electronic files for direct deposits, taxes, and 401 k.


• Preparing and posting payroll-related journal entries to the General Ledger.


• Reconcile payroll to related billing before forwarding to Billing Analyst.


• Create invoices for employee time worked on outside contracts.


• Review and maintain employee and payroll changes to various software platforms.


• Field calls and emails from employees and managers regarding payroll inquiries.


• Assist with monthly, quarterly, and annual payroll-related tasks and reporting.


• Assist in the preparation for annual audits.

         Expectations:

• Attention to detail is a must.


• Ability to maintain confidentiality.


•  Must have excellent interpersonal skills and ability to communicate effectively.


•  Ability to multi-task, work independently and prioritize/follow-up on assignments to meet deadlines.


•  Comfortable learning/utilizing numerous software platforms including, but not limited to, Microsoft Office and UKG Pro  Understanding of Medicaid billing a plus.


•  Willingness to adapt to change.

          Minimum Job Qualifications:

• Minimum of Associate degree in Accounting or Finance


• Minimum of 2 years of payroll experience Intermediate level Excel skills

         Benefits:

• 401(k)


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance


• Work Location: In person

Hourly range for this position is $35 - $37.