JOB PURPOSE:

We are seeking a detail-oriented and analytical professional to join our Finance team as a Payroll and Budgeting Analyst. This hybrid role will be split between payroll administration and budgeting/forecasting responsibilities. The ideal candidate will have a strong foundation in payroll processing and financial planning, and the ability to work cross-functionally to support accurate financial operations and strategic decision-making.

JOB RESPONSIBILITIES:

Payroll:

• Maintain and update payroll records including benefit changes, bonuses, and deductions.
• Coordinate with HR to ensure accuracy of employee data prior to payroll processing.
• Monitor timecard submissions and follow up on missing or inconsistent data.
• Process bi-weekly payrolls for all employees, ensuring compliance with federal, state, and local regulations.
• Reconcile payroll prior to transmission and validate reports.
• Track garnishments, wage assignments, and other deductions to ensure proper application.
• Respond to employee payroll inquiries and resolve discrepancies.
• Prepare payroll and labor-related reconciliations, reports and support monthly close process.
• Stay up-to-date on payroll laws and regulations and recommend process improvements.

Budgeting and Forecasting:

• Assist in the development of annual budgets and periodic forecasts across departments.
• Analyze financial trends and variances against budget, providing actionable insights to leadership.
• Collaborate with department heads to gather inputs and refine budget assumptions.
• Prepare reports and dashboards for senior management and board presentations, as needed.
• Support ad-hoc financial analysis and special projects.

Schedule: 8:30AM – 5:30PM

Weekly Hours: 40

QUALIFICATIONS:

Education:

• A Bachelor’s degree in accounting/finance is required.
• Advanced degrees in accounting/finance, healthcare administration, or a related field are desirable, but not required.

Experience:

• 1–3 years of experience in payroll and/or financial planning and analysis (FP&A).
• Strong analytical, organizational, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Excellent communication and collaboration abilities.
• Demonstrated ability to meet multiple deadlines timely and accurately.
• Experience in a multi-state payroll environment is preferred.
• Experience in nonprofit or healthcare sectors is desirable.

Physical Requirements

Individuals must be able to sustain specific physical requirements essential to the job. This includes, but is not limited to:

• Standing – duration of up to 6 hours a day
• Sitting/Stationary positions – sedentary position for a duration of up to 6-8 hours a day for consecutive hours/periods.
• Lifting/Push/Pull – up to 50 pounds of equipment, baggage, supplies, and other items used in the job scope using OSHA guidelines, etc.
• Bending/Squatting – have to be able to safely bend or squat to perform the essential functions under the scope of the job.
• Stairs/Steps/Walking/Climbing – must be able to maneuver stairs safely, climb up/down and walk to access work areas.
• Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (i.e., typing, use of supplies, equipment, etc.)
• Sight/Visual Requirements – must be able to read documentation, papers, orders, signs, etc., and accurately type/write documentation, etc.
• Audio Hearing and Motor Skills (language) Requirements – must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, one must be able to speak comfortably and clearly with language and motor skills for customers to understand an individual.
• Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Salary Range (Min-Max):