Payroll & Compliance Specialist

POSITION SUMMARY

This role will support all three of our organizations: Great States Construction, Great States Development, and Collective, offering a diverse and rewarding opportunity to make a broad impact across construction, real estate development, and property management sectors.

The Payroll & Compliance Specialist is a detail-oriented HR professional responsible for the accurate, compliant, and timely execution of payroll and HR/payroll-related compliance functions across multiple entities. This role serves as the primary specialist for payroll operations and employment compliance while supporting leadership with reporting, audits, and regulatory accuracy. The Payroll & Compliance Specialist will report directly to the Human Resources Manager.

Key Responsibilities

Payroll Administration

• Process bi-weekly and off-cycle payroll accurately and on time


• Ensure accurate calculation of wages, overtime, bonuses, reimbursements, deductions, and commissions


• Maintain payroll records in compliance with federal and state retention requirements


• Coordinate payroll changes related to new hires, terminations, and compensation changes


• Reconcile payroll reports and resolve discrepancies


• Serve as the primary point of contact for payroll inquiries


• Conduct routine payroll audits for accuracy


• Generate standard and ad-hoc payroll reports


• Partner with accounting on payroll reporting and reconciliations


• Ensure timely preparation and distribution of annual W-2’s

Compliance & Regulatory Administration

• Maintain HR compliance across payroll and employment regulations


• Ensure compliance with FLSA and applicable state wage and hour laws


• Administer garnishments, child support, and tax levies


• Support payroll tax filings and audits


• Monitor regulatory changes and recommend process updates


• Maintain payroll compliance documentation and SOPs

• Additional responsibilities as required to support department objectives

QUALIFICATIONS

• Associates degree in HR, Accounting, Finance or related field OR equivalent experience


• 2-5 years of payroll administration experience required including processing payroll for roles with variable compensation (commissions, bonuses, incentives)


• Multi-state payroll experience preferred

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Strong knowledge of payroll laws and compliance requirements


• High attention to detail and accuracy


• Strong organizational and time management skills


• Ability to handle sensitive information with confidentiality


• Proficient in HRIS platforms (BambooHR preferred)


• Proficient in Microsoft Excel

BENEFITS AND PERKS

• Health, dental, and vision insurance with an HSA and FSA options


• Supplementary insurance
  
  
  
  • Eligibility the first of the month following 30 days
  
  
  
  


• 401k with a match of 3% 


• Flexible time off with 10 paid holidays


• Paid volunteer hours


• Professional development opportunities 

PHYSICAL DEMANDS

• Prolonged periods of sitting at a desk and working on a computer


• Must be able to lift and/or move 20 pounds


• Occasionally climb, stoop, kneel, crouch, or crawl

WORK ENVIRONMENT

This position requires regular office hours (8 am – 5pm, M-F) to be maintained along with availability for emergency situations outside of regular office hours.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER