Payroll and Onboarding Specialist

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 and 2025 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Payroll and Onboarding Specialist in the Topeka office. Full-time availability is needed, 40 hours per week. After initial training of approximately 6 - 9 months, a hybrid-remote work schedule can be discussed.

If you are the right person for this opportunity, you will have experience processing payrolls, payroll tax reports, and assisting clients with the use of multiple platforms and technical problems that may surface with our products and services.

Essential Functions and Responsibilities:

• Payroll Processing - Set up and maintain payroll databases for assigned clients.
• Tax Compliance - Research and apply federal, state, and local payroll tax requirements.
• Garnishments and Deductions - Review garnishment orders, calculate required deductions, and update employee records.
• Employee Onboarding Support - Assist clients with onboarding systems, including maintaining new hire data, managing I-9 and E-Verify processes, and resolving discrepancies.
• Client Support and Troubleshooting - Respond to client inquiries via phone, email, or chat.
• Documentation and Communication - Maintain internal records of client interactions, technical issues, and resolutions.
• Collaboration and Review - Review payrolls and reports prepared by peers for accuracy.

Required Qualifications:

• In-office work during training, due to the interaction necessary with trainer; amount of time required will vary based on the individual's experience and abilities.
• Individuals at this level normally have a High School Diploma or equivalent.
• Proficient in MS Office and good knowledge of relevant software (e.g. Kronos UKG or Payforce) and databases.
• Strong customer service and communication skills, both verbal and written.
• Solid understanding of accounting fundamentals and payroll best practices.
• Very good knowledge of legislation and regulations of the field.
• Ability to think critically, be organized and dependable, with great attention to detail and confidentiality.
• Ability to collaborate effectively with other team members.
• Increased workload required during certain times of the week, month, and year.

Preferred Qualifications:

• Full cycle payroll or accounting experience working in a CPA firm.
• At least 2 years' proven experience as a payroll specialist, payroll, or office manager.
• Experience in bank processing or banking systems.
• Back end system experience with Kronos workforce management software.
• Knowledge of human resource service offerings.
• Bilingual (English/Spanish).

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees. Some of the benefits include: college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included. Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.