Payroll & Operations Administrator - Bilingual

Position Summary

The Payroll and Operations Administrator plays a critical role in supporting a leading construction company in the San Antonio area by ensuring accurate payroll processing, regulatory compliance, and efficient administrative systems.

This position serves as a primary point of contact for payroll, human resources compliance, safety documentation, and administrative platforms. The individual partners closely with Accounting, HR, Operations, and field leadership to maintain accuracy, reliability, and strong internal processes.

This role is ideal for someone who is bilingual in English and Spanish, highly organized, detail-oriented, proactive, and able to thrive in a fast-paced environment with multiple priorities and cross-functional responsibilities.

Key Responsibilities

Payroll & Accounting Support

●  Lead weekly payroll processing, ensuring accuracy, timeliness, and proper documentation.
●  Review payroll reports, investigate discrepancies, and coordinate corrections as needed.
●  Manage payroll compliance, including garnishments, deductions, and pay adjustments.
●  Maintain PTO and headcount tracking to support payroll cycles and month-end close.
●  Partner with Accounting during payroll cycles and month-end close, providing reports and supporting documentation.
●  Serve as the primary payroll contact, responding to employee inquiries and resolving payroll-related issues efficiently.

Safety Administration

●  Maintain safety documentation, including incident reports, follow-ups, and light-duty records.
●  Support safety program administration, tracking compliance and follow-up actions.
●  Track and manage safety inventory and supplies.
●  Support DOT compliance documentation and reporting as requested.

Human Resources, Benefits, and Administrative Support

●  Provide administrative support for HR and benefits, responding to employee questions and escalating issues when appropriate, while communicating effectively in both English and Spanish.
●  Coordinate onboarding logistics, including system access, ID cards, and equipment setup.
●  Maintain HR compliance records, including I-9 documentation and benefits enrollment tracking.
●  Support performance evaluation coordination and documentation.
●  Administer HR processes and SOPs in alignment with leadership direction.
●  Coordinate communication and follow-ups with field leadership.

System & Platform Support

●  Provide training and ongoing support for internal platforms such as Foundation Mobile, SafetyHQ, and similar systems.
●  Ensure consistent system usage, troubleshooting, and adoption.
●  Assist employees with basic IT and system access issues, escalating complex matters as needed.

Operational & Administrative Support
●  Assist with general administrative tasks across finance, HR, and operations.
●  Support leadership and departments with reporting, documentation, and cross-functional projects.
●  Participate in special projects and ad hoc assignments as directed by management.
●  Identify opportunities for process improvements to enhance operational efficiency.

Qualifications
●  High school diploma required; Bachelor’s degree in a related field preferred.
●  Bilingual in English and Spanish is required.
●  Payroll and administrative operations experience required.
●  Human Resources administration and compliance experience preferred.
●  Prior experience in the construction industry strongly preferred.
●  Strong knowledge of payroll processes and regulations.
●  Understanding of HR, benefits, and safety compliance requirements.
●  Experience with HRIS, payroll, and benefits platforms (e.g., Foundation Mobile, SafetyHQ, Ease, or similar).
●  Excellent organizational, problem-solving, and attention-to-detail skills.
●  Strong written and verbal communication abilities.
●  Ability to train, support, and guide field leadership and employees.
●  Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and administrative systems.

Mosaic Human Capital Solutions is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Applicants must be authorized to work in the United States. Employment offers are contingent upon successfully completing background checks and any applicable pre-employment requirements.