Payroll & Payment Processing Assistant

We are seeking a reliable and detail-oriented Remote Payroll & Payment Processing Assistant to support our finance and administrative operations. The individual in this position will assist with preparing, processing, documenting, and dispatching authorized payments to clients, vendors, contractors, and other approved recipients.

The ideal candidate should be highly organized, comfortable working with financial records, and able to follow company procedures carefully while maintaining confidentiality and accuracy.

Key Responsibilities

• Assist with preparing authorized payroll and client payment transactions.
• Prepare payment documentation, payment requests, checks, or approved electronic payments according to company procedures.
• Verify payment details against approved records before processing.
• Coordinate the dispatch of approved checks and payment documents through authorized mailing or delivery services.
• Maintain accurate records of payments processed and dispatched.
• Update payment status and transaction information in company systems or spreadsheets.
• Match invoices, payment requests, and supporting documentation.
• Communicate with internal staff regarding payment status, missing information, or discrepancies.
• Follow established approval procedures and obtain required authorization before releasing payments.
• Protect confidential payroll, financial, and client information.
• Assist with basic payroll and accounts-payable administrative tasks.
• Reconcile payment records and report discrepancies to the appropriate supervisor.
• Maintain organized digital and physical payment records.
• Perform other administrative and finance-related duties as assigned.

Qualifications

• Previous experience in payroll, accounts payable, bookkeeping, finance administration, or payment processing is preferred.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently in a remote environment.
• Comfortable using Microsoft Excel, Google Sheets, email, and online business software.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information responsibly.
• Ability to follow payment authorization and security procedures.
• High level of integrity and professionalism.

Preferred Experience

Candidates with experience in any of the following areas are encouraged to apply:

• Payroll administration
• Accounts payable
• Bookkeeping
• Invoice processing
• Payment processing
• Administrative support
• Financial data entry
• Check preparation and mailing
• Accounting software

Work Environment

This is a fully remote position. The successful candidate will work from their approved remote location and communicate with the company through email, phone, video meetings, and designated business systems.