Payroll and Total Rewards Manager

Title: Payroll and Total Rewards Manager 

Department: People Team

Reports to: President/CEO

Schedule: Full-Time

Status: Exempt

POSITION SUMMARY

The Payroll and Total Rewards Manager will oversee the company's payroll and benefits programs to create an approachable experience and beneficial offerings to Colectivo’s co-worker population. This role requires a detail-oriented and analytical professional who can ensure accuracy, compliance, and timeliness in their work and effective communication with employees regarding their benefits. 

SPECIFIC RESPONSIBILITIES

• Design, implement and manage payroll, compensation, benefits, and recognition programs that attract, retain and engage co-workers throughout the organization
• Process and verify bi-weekly payroll, including: review of reports of time and labor, verify all leave taken (in accordance with CCR Policy, federal, state, and local law), calculate and allot tips, 
• Process and verify salary or wage adjustments, pay-line adjustments, ACH returns or reversals, collection and reimbursement garnishments, tax liens, and child support.
• Process responses to unemployment insurance benefit(s) claims. 
• Processes tax changes, deductions, direct deposit information, retroactive adjustments and special pay (such as bonuses, garnishments, etc) through the HRIS 
• Support the documentation of and administer system updates for all employee changes including transfers, promotions, leaves of absence, and terminations
• Prepare and administer/file, or otherwise ensure compliance to, all required reporting requirements or established process for all relevant government rules and regulations, including but not limited to: ERISA, 5500 Filings, IRS and DOL filings, ACA and EEO Reporting, OSHA 300, COBRA, and HIPPAA
• Administer, direct, and serve as the internal expert on all employee benefits
• Regularly review current wage, benefit, and recognition programs, and modify to ensure current and competitive offerings and compliance with all legal requirements
• Manage vendor and broker relationships relating to payroll and benefits systems and programs, including: service agreements, cost/billing, reporting, auditing, and contract negotiations
• Lead and guide stakeholders through the access to and maintenance of employee, benefit, and company information via the HRIS
• Administer Leaves of Absence, FMLA, and ADA Accommodations

• 5+ years of experience in Payroll and Benefit management, or a related field
• Excellent written and verbal communication skills
• Cooperative, positive, and collaborative attitude with teammates, co-workers, and vendors
• Ability to work independently and as part of a team, is self-motivated and driven
• Strong organizational and time management skills, attention to detail
• Exercises discretion, has proven problem-solving skills, and handles challenges with empathy and confidence
• Proficient in HRIS, Excel/Google Sheets, and a willingness to learn other platforms
• Bachelor’s Degree in Human Resources, Business Administration, or a related degree