Payroll Assistant

DNI’s Payroll Assistant is responsible for establishing all State Withholding and Unemployment numbers for all entities, pulling data for audits, handling HR requests for documentation. This position will also serve as a backup to the Payroll Specialist(s) when needed.

Daily duties include but are not limited to:

·       Processing Military Leave setup, accrual and auditing of Military time used.

·       Enter all new hires and terms into Master files prior to payroll

·       Verify all salary changes into payroll system

·       Handling all HR inquiries including assigning job codes, pulling pay stubs, assisting with year-end mailings, etc.

·       Establishing and managing tax and unemployment accounts for state and local agencies

·       Assist with Expense Report processing when needed.

 Periodic duties include but are not limited to:

·       Monthly PTO audit for Sr Payroll Specialist to identify any EEs with negative time or excessive time available.

·       Assisting with Payroll Submission Review

·       Monthly Benefit Journal Entry preparation and upload.

·       Ongoing tracking of sign on and relocation bonuses for all employees until employees have met requirements to keep funds.

·       Audit support; Financial, Worker’s Comp, 401k, etc.

·       Reviewing New Hire setup to ensure taxes are set up correctly inside Payroll System.

Equipment/Systems:

This position requires a working knowledge of JAMIS, all Microsoft Office applications (especially Excel), and SyncHR (payroll processing software).

Competencies: The Payroll Assistant role requires someone who demonstrates excellent attention to detail, strong organizational skills, the ability to prioritize multiple tasks on short deadlines, robust working knowledge of all Microsoft Office applications (specifically Excel), discretion handling confidential information, internal auditing skills, excellent communication and interpersonal skills, ability to perform complex calculations, and solid understanding of all federal/state tax laws and withholdings.

Position Type and Expected Hours of Work

This is a full time semi-remote position – 40 hours per week; work hours and days vary depending upon the timing and complexity of payroll processing (typically work hours are during the day but may require shifting to evenings or weekends/holidays); flexible work schedule is a requirement for this role.

Travel - none

Required Education and Experience – Bachelor’s degree/Associates Degree/Technical Certification (Business Administration) or 1-3 years payroll or HR experience.

Preferred Education and Experience – FPC (Fundamental Payroll Certification) OR willingness to take FPC Exam and achieve certification within 2 years.

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.