Payroll Assistant

Location: Houston, TX (Onsite only – No Hybrid or Remote)
Employment Type: Full-Time
Salary: $53,000 per year
Reports To: Payroll Manager

About the Role
We’re seeking a detail-oriented and confidential Payroll Assistant to support the Payroll Manager in ensuring employees are paid accurately and on time. This role is critical in the payroll process, from collecting timekeeping data to processing payroll and maintaining compliance with all applicable regulations. If you are organized, reliable, and experienced in payroll administration, this is a great opportunity to join a collaborative HR and Accounting team. This role is fully onsite in Houston, TX, collaborating closely with Human Resources and Accounting teams. Standard business hours apply, with potential overtime during peak payroll cycles or year-end processing.

Key Responsibilities
Collect, review, and summarize employee timekeeping data.
Maintain payroll information by calculating, verifying, and entering payroll data.
Update payroll records for exemptions, direct deposit changes, 401(k) deductions, and garnishments.
Perform data entry into spreadsheets and payroll systems.
Conduct clerical duties including filing, scanning, and document management.
Assist with payroll projects and process improvements.
Review incoming emails and respond to agency notices and inquiries.
Maintain and update employee payroll records and master files.
Track pay periods, wages, salaries, and PTO balances.
Ensure compliance with federal, state, and local payroll regulations.
Maintain physical and electronic payroll records.
Assist with payroll processing and serve as backup for the Payroll Manager during PTO or absences.

Qualifications
High school diploma with relevant experience, or an associate degree in accounting or related field.
1+ year of payroll experience required.
Excellent data entry and computer skills.
Experience with ADP preferred.
Strong attention to detail and organizational skills.
Ability to multitask and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.
High level of integrity and ability to handle confidential information with discretion.
Exceptional accuracy and attention to detail.
Strong time-management and organizational abilities.
Problem-solving skills and professionalism.
Ability to work independently and collaborate with HR and Accounting teams.


Benefits
6 Paid Holidays
Benefits after 60 days of full-time employment
401(k) Retirement Plan
Paid Time Off
Gym located onsite
Tuition Reimbursement available after six months of full-time employment
Discounts available for employees and plus one